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Apply for Job Job ID 12562 Location Case Main Campus Full/Part Time Full-Time Regular/Temporary Regular Add to Favorite Jobs Email this Job Strong Internal Identified A strong internal candidate has been identified. Job Description POSITION OBJECTIVE Working under limited supervision and a high degree of independence, the Lead Procurement Manager will be the point person overseeing handling oversight of Support Services in the absence of the Director and as a trainer and reference source for e purchasing, travel and T&E function for multiple clinical and basic science departments within the School of Medicine Administrative Research Operations team. In addition, the Lead Procurement Manager will act as a Safety Officer, coordinating new employee safety training and tracking retraining as needed. The manager will work as part of an administrative team to assure that projects are not over expended and that expenses are assigned to the correct projects for compliance with federal regulations as outlined in A-21 and A-110. ESSENTIAL FUNCTIONS Provide strategic input, consultation, and advice to the Director of Support Services Hub regarding policies, practices, and procedures as they relate to the school procurement and PCard activities. Develop strategies in partnership with the Director to help ensure team members can best accomplish department expectations. Listen to team members' feedback and resolve any issues or conflicts. Discover training needs and provide coaching, manage onboarding of new staff. (15%) Oversee the management of Support Service Hub requests, ensuring efficient resolution is provided to customers. Assign tasks as needed to team members. Determine the completion timeline and monitor progress to keep the project on track and on schedule, addressing any delinquent timelines. Communicate clear guidelines and instructions to team members. Manage the flow of day-to-day operations. Conduct compliant audits for Support Service Team efforts and analyze results to address trends and deficiencies. Create and distribute reports to update the Director on the Support Service Hub team's progress. Triage and manage escalated issues and customer complaints. Organize team and functional coverage as needed. (10%) Serve as subject matter expect for the Support Services Hub team on university policies and procedures as they pertain to procurement, answering escalated and complex questions and advising team members and campus partners on appropriate interpretations of policies and how to navigate multi-layered situations. Approve SmartCart orders submitted by window shoppers while assuring research budgets are in place to support the purchases. Order research supplies as directed by principal investigators or their delegates deciding the best mechanism for ordering and payment. Manage a high purchase limit Pcard. Order supplies using the Pcard when appropriate. Assign correct speedtypes and accounts when Pcard charges are posted. Monitor expenses for correct billing amounts. Purchase supplies and computers using the preferred vendor on-line ordering system where available. Coordinate shipping to the departments including FedEx, UPS and US mail. Return supplies as needed. Manage and process Gift-Card Requests and Zelle payments. Manage Wire Transfers, Independent Contract execution, N-Award, Metro Salary Invoices, vendor invoices. (25%) Pcard manager for principal investigators, lab managers and supervisory resource for Administrative Research Office. Assign speedtypes to lab manager's Pcard statements to keep correcting journals to a minimum. Work closely with office research hub directors to contact lab managers to update Pcard statements before month end close to assure Pcard charges do not hit the operating speedtypes unnecessarily. Prepare journals to reassign speedtypes when needed. Perform Pcard a