Job Information
Jacobs Document Controls Specialist in Cincinnati, Ohio
Our People & Places Solutions business - reinforces our drive to improve the lives of people everywhere and epitomizes the "why" of what we do - the tremendous positive impact and value our solutions bring to our communities and society. From facilities delivering life-saving therapies and ensuring clean water to enabling the connection of people through all modes of transportation and providing access to technology - we're integrating a multitude of these solution elements to build the smart environments of tomorrow. When it comes to construction, we don’t just look at what’s in front of us. We’re creating for what’s next.
We are seeking a Document Controls Specialist to support our growing Land Services organization. The role will support clients, programs, and projects across the country, crossing multiple business industries that Land Services support. Responsibilities will include supporting the land services and project teams the in maintaining document control, including but not limited to documents supporting land rights acquisition, title reports, appraisal reports, and all other landowner and property related records. This includes document preparation, document QA/QC, and document storage management. Additionally, the role will need to support project cost/change controls, budget, cashflow, and monthly reporting. Finally, the role will need to be able to move adeptly between different software or online database systems, or any other requirements that our clients might have pertained to document control.
This is a hybrid position with option to work remotely and/or occasionally from a Jacobs US office; the Land Services team and clients are located across all US time zones. The position’s work classification is flexible, with a Regular Part-Time or Regular Modified Full Time being possible to start. Ultimately the expectation for the role long-term would be as a Regular Full-Time employee.
Work collaboratively with the Land Services team, as well as other peer organizations within Jacobs, client organizations, and contractors/subcontractors.
Monitoring project budget, actual status, and forecast cost at completion.
Working with Jacobs procurement teams to subcontract related responsibilities in land services as directed.
Support proposal completion, in pursuit of client projects and/or contracts to be awarded.
Provide change management support, including maintenance of project change logs.
Conduct property and landowner research.
QA/QC land documents, including title reports, appraisal reports, and land acquisition documents.
Catalog and organize records based off Jacobs and client needs.
Track status of projects and prepare project reporting for land services.
Issue agreements or documents in DocuSign.
Contact and coordinate with property owners in support of client projects.
Understand and use GIS mapping or other property and landowner mapping databases.
Review invoices and pay application in accordance with contract terms and conditions.
Schedule, manage, and prepare for monthly reporting packages.
Any additional tasks as directed.
6+ years of project related experience.
Strong understanding of Google Earth (or other GIS/mapping tools) and Sharepoint.
Advanced computer skills, including intermediate to advance skills in Microsoft Office.
Professional experience in supporting projects, managing budgets and schedules, and monitoring subcontracts.
An understanding of accounting and business fundamentals and practices.
Computer skills (Intermediate to Advanced Excel skills, working knowledge within Word, Outlook, Teams, SharePoint).
Ideally, you’ll also have
Public utility, transportation, water resources, or land management experience.
Experience with project cost controls.
Previous experience and understanding of client contracts, bid, and proposal documents.
Work expeditiously, and willingness to work outside normal business.
This position is not eligible for immigration sponsorship.
Jacobs is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, medical condition, marital or domestic partner status, sexual orientation, gender, gender identity, gender expression and transgender status, mental disability or physical disability, genetic information, military or veteran status, citizenship, low-income status or any other status or characteristic protected by applicable law. Learn more about your rights under Federal EEO laws and supplemental language.