Job Information
Robert Half Part-Time Executive Assistant/Personal Assistant in Chicago, Illinois
Description
We are offering a contract to hire employment opportunity for a PART-TIME (25-35 HOURS A WEEK, MONDAY-FRIDAY ONSITE) Executive Assistant in Chicago, Illinois. The Executive Assistant will be a key part of our team in the industry, performing a variety of administrative and coordination tasks. The role involves managing communication, handling scheduling, and ensuring the smooth operation of the office environment.
Responsibilities:
• Efficient scheduling of travel and appointments, ensuring all arrangements are well-coordinated.
• Sorting and filing emails and daily mail, ensuring all documents are appropriately organized.
• Handling the payment of company and household bills in a timely manner.
• Creating and implementing forms and processes related to operations and HR, contributing to the efficiency of these functions.
• Maintaining office supplies and scheduling necessary repairs or replacements.
• Liaising between staff and tech solutions provider to resolve tech issues.
• Coordinating with contractors for property maintenance and development projects.
• Managing bookings for rental homes and coordinating with contractors for property maintenance.
• Taking over administrative functions from team members as required, ensuring seamless transition of responsibilities.
• Utilizing skills in ADP - Financial Services, Cisco Webex Meetings, Concur, CRM, Kronos Timekeeping System, About Time, Calendar Management, Communication, Conference Calls, Correspondence, and Daily Mail.
Requirements • Proficiency in using ADP - Financial Services for business operations
• Familiarity with Cisco Webex Meetings for virtual meetings and conferences
• Experience using Concur for travel and expense management
• Knowledge of CRM (Customer Relationship Management) systems for managing customer interactions
• Familiarity with Kronos Timekeeping System for managing employee time and attendance
• Proficiency in using About Time for mobile time tracking
• Excellent Calendar Management skills for scheduling and organizing meetings
• Strong Communication skills for effective internal and external interactions
• Experience in managing Conference Calls for group discussions
• Ability to handle Correspondence professionally and efficiently
• Responsibility for managing Daily Mail and Deliver Mail tasks effectively
• Ability to maintain confidentiality and handle sensitive information in a professional manner.
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .