Keeper Security, Inc. Office Manager in Chicago, Illinois

We are looking for a rockstar Office Manager for our Chicago office.

Keeper’s Office Manager in Chicago is responsible for managing daily office operations in our fast-paced, fun-filled office in the West Loop as well as remotely managing our El Dorado Hills, California office. You’ll report directly to the CEO and will manage the core office activities, including administrative assistant duties, reception, supplies, travel and team events.

Here’s what we need from you:

Office Management

  • Direct and own all office management, including reception, building access, mail services, conference services, catering, basic technical support and general clerical support for both Chicago and California offices

  • Plan and organize all office events, parties, team building outings, functions and meetings, including venues, food, transportation and communication

  • Oversee office procurement of general office supplies, office equipment, furniture, capital office assets, etc. ensuring supply inventory is sufficient and spending is within budget

  • Maintain a unified working relationship with teams in our US offices (California/Illinois) and Ireland

  • General errands, administrative tasks and data entry as required

Reception & Administrative Support

  • Our Keeper brand is vital to our success; our Office Manager is responsible for greeting all visitors in a professional and welcoming manner.

  • Provide administrative assistant duties to our executive team including calendar maintenance, travel, errands, clerical tasks, etc

  • Book travel for Keeper team members, including local transport, flights, accommodation and travel insurance

  • Communicate with all Keeper US team members (in close coordination with Ireland staff) providing regular updates on company news

Facilities

  • Ensure the office is maintained at a high standard at all times that is compliant with workplace safety and conducive to producing a creative and collaborative environment.

  • Liaise with building management, facilities vendors, and office subcontractors to ensure work is performed in a manner that is satisfactory

  • In conjunction with cleaning staff, maintain kitchen cleanliness including responsibility for the dishwasher, coffee machine, fridge and trash.

  • Responsible for ordering beverages, snacks and food to keep our troops fueled and happy

Requirements

  • 3 years professional experience in similar office management or administrative assistant role

  • A people person, as we value personality fit more than anything! We’re looking for someone outgoing who can make everyone feel welcome at Keeper.

  • Experience booking travel and calendar management for executives

  • Professional judgment and the ability to bring work over the finish line autonomously

  • A positive-minded, team-oriented, diligent, organized, timely and detail driven person

  • Strong organizational skills and an attention to detail

  • A creative flair and the desire to contribute to the culture of entrepreneurialism

  • A love for a fast-paced, agile and dynamic environment. No two days are the same!

  • Tech savvy. This means you’re an expert with Google Drive, Gmail, Google Calendar, Google Docs and MS Office including Word and Excel.

Keeper offers competitive compensation packages with great benefits, a positive culture and a work environment that rewards creativity, positive energy, collaboration, loyalty and results.

Benefits

Keeper offers a respected work-life balance and a career you can sink your teeth into. You'll work alongside people with a positive attitude who are empowered to make a difference and collaborate with the smartest people on the planet.

Benefits and job perks make a huge difference. At Keeper, we believe benefits are a meaningful piece of the total value proposition and part of what makes Keeper great!

Health Insurance & Wellness Benefits

  • Medical, Dental, Vision

Retirement Planning

  • 401(k)

Vacation & Time Off Benefits

  • A generous PTO plan that celebrates your commitment and seniority.

Other Perks

  • Casual dress, outings, stocked kitchen, regular lunches.