Job Information
Actalent Project Coordinator in Charlotte, North Carolina
Job Title: Project Coordinator
Looking for a Project Coordinator to join our Charlotte team, must have accounting experience and worked within an AEC firm
Job Description
YOUR QUALIFICATIONS
5+ years of bookkeeping experience in the A|E industry
Experience with Deltek Ajera software is preferred
Experience with Microsoft Office software is required
Thorough understanding of accounting procedures within a design firm
Basic knowledge of Generally Accepted Accounting Principles (GAAP)
Human Resources administration experience is preferred
Experience with AIA Documents is beneficial
Flexibility, organizational skills, and a willingness to help at all times are a must
YOUR RESPONSIBILITIES
Bookkeeping | Accounting
Perform all accounts payable and accounts receivable functions and processing using Deltek Ajera
Facilitate project set up and project accounting in Deltek Ajera through entire project life cycle
Initiate timely vendor invoice approval routing and entry into accounting system
Generate monthly client invoices using a progressive billing method
Reconcile all bank accounts and credit card account transactions on a monthly basis
Monitor accounts receivable aging weekly and contact clients as necessary
Maintain payroll system and process payroll using Paychex on a semi-monthly basis
Process employee expense reports
Maintain a balanced general ledger and accurate financial records
Provide financial reports, results, and information for Principals as requested
Act as liaison with CPA for all tax-related issues and legal requirements throughout the fiscal year
Cooperate with entities requiring financial audits, applications, and reports
Handle sensitive company information with the highest level of confidentiality
Business Administration
Effectively prioritize and accomplish tasks and responsibilities using best judgment for the betterment of the firm
Maintain professional corporation entities and complete annual corporate filings
Track professional licensure for firm and individuals
Complete online client-specific project reporting as required
Create AIA Contract documents for architectural projects
Maintain current vendor records, certificates of insurance, and W-9s
Confer with corporate attorney about legal issues that may arise
Human Resources
Provide employment and company benefit guidance for team of 28+
Handle employee onboarding and offboarding
Screen and distribute incoming resumes, schedule interviews, and communicate with applicants
Maintain personnel files, time off tracking, and utilization rates
Schedule and administer employee performance appraisal process
Coordinate with agent for medical, dental, vision, life, STD, LTD, and ADD insurance renewals and employee enrollments
Handle all fiduciary aspects and administration of 401K Program compliance with third-party administrator
Oversee administrative support staff
Hard Skills
Bookkeeping
Deltek Ajera software
Microsoft Office software
Accounting procedures within a design firm
Generally Accepted Accounting Principles (GAAP)
AIA Documents
Payroll processing using Paychex
Financial reporting
Tax-related issues
Corporate filings
AIA Contract documents
Vendor records management
Human Resources administration
Soft Skills
Flexibility
Organizational skills
Willingness to help
Confidentiality
Task prioritization
Employment and benefit guidance
Onboarding and offboarding
Interview scheduling
Performance appraisal administration
Insurance coordination
401K Program administration
Job Type
This is a permanent position.
Work Site
This is a fully on-site position in Charlotte, North Carolina.
Work Environment
Team of 28+ members
About Actalent
Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.
Diversity, Equity & Inclusion
At Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
Hiring diverse talent
Maintaining an inclusive environment through persistent self-reflection
Building a culture of care, engagement, and recognition with clear outcomes
Ensuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com (%20actalentaccommodation@actalentservices.com) for other accommodation options.