Job Information
Xcelerate Solutions Intel Associate Program Analyst in Chantilly, Virginia
Intel Associate Program Analyst
Xcelerate Solutions is seeking an Associate Program Analyst who will support the PVS Intelligence core mission areas by planning for and providing services through appropriate use of the people, equipment, technology, and infrastructure resources at Xcelerate. Come join our award-winning organization and work with some of the most talented and brightest minds in the GovCon industry.
Location:
Chantilly, VA (Hybrid 2-3 days in office)
Clearance:
Ability to hold Top Secret Clearance
Responsibilities:
This position is part of the Front Office division within the PVS Intel organization. This position performs the following functions:
Office Administration : Support the Program Management Office by performing a variety of duties.
Perform complex administrative and analytical tasks to support Program Management office
Obtains appropriate Credit Reports to support field staff
Receive material documents via FedEx or Fax; scan, upload, organize, file and destroy documents in accordance with Customer requirements
Prepare shipments via Fedex for Program Management Office, or remote employees
Create and manage standard operating procedures
Maintain inventory of office supplies and reorder when low
Transfer case files to disk and mail to Customer on a quarterly basis.
Analyze incoming FedEx notes by order of date and determine when/if destruction is needed
Maintain and update trackers on SharePoint
Invoicing/Subcontractor Management : Manage all aspects of Subcontractor invoicing and payment
Create invoices for subcontractors as requested for work performed
Review received invoices for accuracy and completeness
Prepare invoices for payment
Research and recommend best options for Time and Travel Requests
Resolve issues with invoices and payments
Audit invoices received versus invoices paid
Monitor and report invoice and resource usage data
Front Office : Facilitate Employee and Subcontractor Onboarding/Offboarding process.
Monitor new Employees and Subcontractors through the pre-onboarding, onboarding, and offboarding process, ensuring each step is completed and communicated appropriately
Manage daily flow of information between departments
Answer questions relating to Employee or Subcontractor status
Ensure proper Credential qualifications are met, manage Credential creation and ownership, and returns.
Generate weekly reports of new or returned credential statuses for submission to Customer.
Send program communication and holiday announcements as requested
Create training invoices and send to 1099s for payment after completion
Check program training completion for 1099s
Create import sheets for program software, such as OpenVPN, iKnow, and BISA
Send routine updates of pending status to each department as necessary.
Manage phone and email distribution list for Employees and 1099s
Support other departments in surge administrative needs : Complete QA calls, other activities as needed
Participate and support process improvement initiatives. Assesses programs/projects to identify process concerns through process audits and observations. Provides operational assistance to address and resolve actions necessary for process compliance.
Understand system tasks (e.g., loading software, rebooting, VPNs) in support of hardware maintenance and operations functions.
Resolve technical problems and answers queries by telephone or self-service ticket in support of internal and/or outside customer computer hardware, software, network, system/application access, and telecommunications systems.
Superior organizational skills needed to create files, document, maintain and protect sensitive/PII data/information and proprietary reports, resulting from integrity queries/investigation
Requirements:
Top Secret Clearance preferred, not required.
Preferred Bachelor’s degree or an equivalent combination of education and work experience.
Excellent time management and organization skills.
Must be proficient in Excel, Access, and Adobe Pro .
Able to perform administrative tasks independently.
Strong attention to detail.
About Xcelerate Solutions:
Founded in 2009 and headquartered in McLean, VA, Xcelerate Solutions (www.xceleratesolutions.com) is one of America's fastest-growing companies. Xcelerate’s culture is defined by our diversified workforce of dynamic and versatile professionals, supported with growth and development opportunities that contribute to individual and company growth. This strong commitment to our employees has been recognized by our inclusion on the Washington Business Journal’s “50 Best Places to Work” list as well as being a “Great Place to Work” certified company with a 4.6 star, and a 99% CEO approval Glassdoor rating. Come find out why Xcelerate Solutions is one of the DC Metro top employers!
Xcelerate Solutions is an Equal Employment Opportunity/Affirmative Action Employer. We evaluate qualified applicants without regard to race, color, national origin, religion, age, equal pay, disability, veteran status, sex, sexual orientation, gender identity, genetic information, or expression of another protected characteristic. As part of this commitment to the full inclusion of all qualified individuals, Xcelerate provides reasonable accommodations if needed because of an applicant's or an employee's disability. Pay Transparency Notice: Xcelerate Solutions will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.