Job Information
PDS Defense Admin Assistant I in Chantilly, Virginia
Administrative/Clerical
Admin Assistant I Chantilly, VA Posted: 9/9/2024
Job Description
Job ID#:
207605
Job Category:
Administrative/Clerical
Position Type:
Associate - W2
Shift:
1
PDS Defense, Inc. is seeking an Admin Assistant I, in Chantilly, VA. Job ID#207605
Job Description:
The Administrative Assistant provides comprehensive administrative support to facilitate the smooth functioning of an organization or department. They are responsible for managing various administrative tasks, coordinating schedules, maintaining records, and assisting with day-to-day operations. The Administrative Assistant plays a vital role in ensuring efficient communication, organization, and productivity within the office or team.
Key Responsibilities:
Administrative Support:
Provide general administrative assistance such as answering phone calls, responding to emails, drafting and editing documents, and managing correspondence. Scheduling and Coordination: Maintain calendars, schedule appointments, meetings, and travel arrangements. Coordinate logistics for meetings, conferences, and events.
Record Keeping:
Manage and maintain files, records, and databases.
Organize and update documents, ensuring accuracy and accessibility of information.
Communication:
Serve as a point of contact for internal and external stakeholders.
Relay messages, facilitate communication, and handle inquiries in a professional and timely manner.
Office Management:
Assist in maintaining office supplies, equipment, and facilities.
Coordinate maintenance and repairs when necessary. Monitor and order inventory as needed.
Data Entry and Reporting: Input data into relevant systems and generate reports as required.
Compile and analyze data to support decision-making processes.
Document Preparation:
Prepare and format documents, presentations, reports, and spreadsheets.
Proofread and edit materials to ensure accuracy and consistency.
Team Support:
Collaborate with colleagues and provide support to team members when necessary. Assist with special projects, research, and other assigned tasks.
Confidentiality:
Handle sensitive and confidential information with discretion and maintain confidentiality at all times.
Process Improvement:
Identify opportunities for streamlining administrative processes and implementing efficient systems or tools to enhance productivity.
Qualifications and Skills:
-High school diploma or equivalent; additional education or certification in office administration is a plus.
-Proven experience as an administrative assistant, secretary, or related role.
-Proficient in using office software (e.g., word processing, spreadsheets, presentation software) and familiarity with office equipment.
-Strong organizational and time management skills with the ability to multitask and prioritize tasks effectively.
-Excellent verbal and written communication skills.
-Attention to detail and accuracy in performing tasks.
-Ability to maintain confidentiality and exercise discretion.
-Problem-solving skills and resourcefulness to resolve issues independently.
-Strong interpersonal skills and the ability to work well in a team environment.
-Flexibility and adaptability to handle changing priorities and work under pressure.
Job Requirements
Minimum Security Clearance:
No Clearance
VEVRAA Federal Contractor / Request Priority Protected Veteran Referrals / Equal Opportunity Employer / Veterans / Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please visit http://www.tadpgs.com/candidate-privacy/ or https://pdsdefense.com/candidate-privacy/
The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
The California Fair Chance Act
Los Angeles City Fair Chance Ordinance
Los Angeles County Fair Chance Ordinance for Employers
San Francisco Fair Chance Ordinance
VEVRAA Federal Contractor / Request Priority Protected Veteran Referrals / Equal Opportunity Employer / Veterans / Disabled