Campus Pride Jobs

Summary Marine Corps Community Services (MCCS) is looking for the best and brightest to join our Team! MCCS is a comprehensive program that supports and enhances the quality of life for Marines, their families, and others in the Marine Corps Community. We offer a team oriented environment comprised of military personnel, civilian employees, contractors and volunteers who keep the organization functioning smoothly and effectively. Responsibilities NON APPROPRIATE FUNDS POSITION DESCRIPTION JOB TITLE: Administrative Assistant BUSINESS TITLE: Administrative Assistant (CDC) SERIES: 0303 PAY LEVEL: NF-02 INTRODUCTION: Receives supervision from the Child Development Center (CDC) Manager who assigns duties and responsibilities. Guidelines are available in the form of regulations and established procedures. Exercises initiative in resolving routine problems. Determines priorities and performs responsibilities without day-to-day guidance. Evaluation of work is based on promptness, accuracy and compliance with instructions and regulations. MAJOR DUTIES: Receives visitors and telephone calls; refers to supervisor, appropriate staff or other offices, or personally provides information based on own knowledge of CDC activities or information which can be located in the files. Briefs personnel/parents concerning available services. Receives incoming mail, takes action on routine administrative matters, and routes other material to supervisor or appropriate staff. Establishes suspense controls and follows up to assure timely action. Provides clerical support for the Child Development Center Manager and CDC staff. Schedules and reminds supervisor of appointments, and makes arrangements for times, participants, and locations of meeting in accordance with guidance. Schedules appointments for staff when required. Orally relays messages and instruction from supervisor to staff. Provides instructions and assists staff in matters of correspondence, publicity and bulletins. Reviews outgoing correspondence prepared for supervisor's approval, checks for spelling, typographical accuracy, conformance to format and procedural instruction. Composes correspondence of a routine and non-technical nature based on brief notes, oral instructions, precedents, or information available in the files. Types a variety of narrative and tabular material form drafts, notes, oral instructions, or own composition. Prepares material in final form utilizing a variety of correspondence and reports formats, assures accuracy of spelling, grammar, punctuation, and assembles material in proper order. Obtains, compiles and summarizes statistical data from records and feeder reports for a variety of recurring reports such as base population profile, EEO statistics, CDC reports and Child Care Information System requirements. Establishes and maintains files involving classifying material into many subject heading and subheadings, and disposition of files. Searches for and withdraws requested material. Files revised regulatory publications. Prepares projected requirements and purchase orders for both APF and NAF purchasing of supplies and equipment. Forwards receiving reports when supplies are received. Maintains budget data for Child Development Center (CDC). Operates the organization's personal computer. Inputs, deletes, selects and manipulates data for Child Care Information System; Child Care Resource and Referral System; equipment and property inventory management data to include purchase dates, original costs and depreciation schedules for equipment replacement due to upgrading authority, theft or other losses of property. A qualified typing test is required for minimum competency levels. Performs cash handling duties to include receiving fees and payments from patrons. Provides World Class Customer Service with an emphasis on courtesy. Assists customers and communicates positively in a friendly manner. Takes action to solve problems quickly. Alerts the higher-level supervisor, or proper point of contact for help when problems arise. Adheres to safety regulations and standards. Promptly reports any observed workplace hazards, and any injury, occupational illness, and/or property damage resulting from workplace mishaps to the immediate supervisor. Adheres to established standards of actively supporting the principles of the EEO program and prevention of sexual harassment. Performs other related duties as assigned. Requirements Conditions of Employment See Duties and Qualifications EVALUATIONS: Qualifications BASIC REQUIREMENTS: Must be at least 18 years old and have graduated from high school or been awarded a certificate equivalent to graduating from high school. (Valid documentation will be required upon hire.) A minimum of one year experience and knowledge in responsible clerical support work, such as managing files and records, preparing documents and correspondence, receiving visitors or telephone calls, etc. Must be able to accommodate a flexible work schedule. Must be able to obtain and maintain a health card. Must be able to obtain and maintain a National Agency Check with Inquiries and State Criminal History Repository Check (Tier 1) with Childcare background checks which are required for positions that involve working with children under the age of 18. QUALIFICATION REQUIREMENTS: Have a strong command of English language to include written and oral skills and knowledge of grammar, spelling, punctuation and required format. Knowledge of the organization functions and procedures of the branch to perform such duties as refer phone calls and visitors, provide general information, obtain information for report from the staff and other post activities, and distribute and control mail. Knowledge of Marine Corps installation regulatory guides, operating procedures and policies and internal procedures applicable to clerical and administrative assignments in order to carry out and coordinate many different procedures such as those required to prepare and maintain budget data, maintain office files, obtain supplies, reproduction and maintenance services, prepare and review correspondence, and prepare various recurring reports. Knowledge of basic bookkeeping. Knowledge and Skill in operating a personal computer, various software programs (Microsoft Word, Excel, etc.), standard office equipment (i.e. typewriters, copiers and fax machines) is essential. Skill in meeting and dealing with people of diverse social, national, cultural and occupational backgrounds. Must complete Cash Handling Training Course before handling fund and Refresher Course once per year. This position is designated as a Position of Trust, and the incumbent must be eligible for a background check. Appointment and continued employment is subject to a favorable National Agency Check (NAC) Background Security Investigation and maintain updated checks to include the Child and Youth National Agency Check with Inquiries (CNACI). This activity is a Drug-free workplace. The use of illegal drugs by NAF employees, whether on or off duty, cannot and will not be tolerated. Federal employees have a right to a safe and secure workplace, and Marines, sailors, and their family members have a right to a reliable and productive Federal workforce. Education Additional Information GENERAL INFORMATION: Applicants are assured of equal consideration regardless of race, age, color, religion, national origin, gender, GINA, political affiliation, membership or non-membership in an employee organization, marital status, physical handicap which has no bearing on the ability to perform the duties of the position. This agency provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be on a case-by-case basis. It is Department of Navy (DON) policy to provide a workplace free of discrimination and retaliation. The DON No Fear Act policy link is provided for your review: https://www.donhr.navy.mil/NoFearAct.asp. As part of the employment process, Human Resources Division may obtain a Criminal Record Check and/or an Investigative Consumer Report. Employment is contingent upon the successful completion of a National Agency Check and Inquiries (NACI). For all positions requiring access to firearms or ammunition, the Federal Government is prohibited from employing individuals in these positions who have ever been convicted of a misdemeanor crime of domestic violence, or a felony crime of domestic violence adjudged on or after 27 November 2002. Selectees for such positions must submit a completed DD Form 2760, Qualification to Possess Firearms or Ammunition, before a final job offer can be made. Direct Deposit of total NET pay is mandatory as a condition of employment for all appointments to positions within MCCS. Required Documents: *Education/certification certificate(s), if applicable. *If prior military, DD214 Member Copy This activity is a Drug-free workplace. The use of illegal drugs by NAF employees, whether on or off duty, cannot and will not be tolerated. Federal employees have a right to a safe and secure workplace, and Marines, sailors, and their family members have a right to a reliable and productive Federal workforce. Involuntarily separated members of the armed forces and eligible family members applying through the Transition Assistance Program must submit a written request/statement (may be obtained from the MCCS Human Resources Office) and present ID card with "TA" stamped in red on front of card. INDIVIDUALS SELECTED FROM THIS ANNOUNCEMENT MAY BE CHANGED TO PART-TIME OR FULL-TIME AT MANAGEMENT'S DISCRETION WITHOUT FURTHER COMPETITION. ALL ONLINE APPLICATIONS MUST BE RECEIVED BY 1159PM EASTERN TIME (ET) ON THE CLOSING DATE LISTED IN THE JOB POSTING.