Job Information
Rutgers The State University Business Assistant I in Camden, New Jersey
Position Details
| Recruitment/Posting Title | Business Assistant I |
|---|---|
| Job Category | URA-AFT Administrative |
| Department | Camden Chancellor's Office |
| Overview | Ranked #49 in U.S. News & World Report's list of Best Public Colleges and Universities, Rutgers University-Camden is a diverse, research-intensive campus of approximately 6,100 students at the undergraduate, graduate, and doctoral levels and 1,100 faculty and staff members. Located in Camden, N.J., directly across the Delaware River from Philadelphia, the university is uniquely situated to serve the local community while achieving global reach. A U.S. Department of Education-designated Minority Serving Institution, the university thrives due to a supportive culture that helps students achieve their goals and fosters collaboration among employees. Rutgers-Camden is recognized as a national model for civically engaged urban universities and was selected by the Carnegie Foundation for the Advancement of Teaching for a Community Engagement classification. Washington Monthly magazine has ranked Rutgers University-Camden among its "Best Bang for the Buck" universities and best national research universities. Recently, Rutgers-Camden earned Carnegie classification as an R2 research university due to a high volume of internationally recognized research, creative output, and scholarly activity. |
| Posting Summary | Reporting to the Business Specialist Spvr in the Rutgers University-Camden Shared Services Center, the Business Assistant I works under general supervision carrying out routine and non-routine fiscal and business operations tasks, with occasional review of work outputs by supervisor. This position performs transactional work, with transactions related to procurement, payroll, human resources and other relative processes for a full range of business operations activities. In this position the candidate will process requests in Marketplace including requisitions, PO modifications and PO closeouts. Processes various payroll related tasks such as time entry, Ad Hoc salary requests, Kronos record creation, and absence reporting. The candidate will process supplier management requests such as new supplier requests, invoice submissions, and provides excellent customer service. The incumbent in this position will need strong communication skills, as they will work closely and regularly with Share Services Center staff and will be required to deliver services with a strong customer service focus. The incumbent must possess the willingness to adapt to the changes happening in a growing department. In addition to this, the incumbent must be able to operate as a team player with our Shared Services team. |
| Position Status | Full Time |
| Hours Per Week | 37.5 |
| Daily Work Shift | Day |
| Work Arrangement | Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2024. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at . |
| FLSA | Nonexempt |
| Grade | 04 |
| Position Salary | Starting salary will be commensurate with qualifications and experience, within university policy and salary schedules, as well as departmental budgets. |
| Annual Minimum Salary | 55416.000 |
| Annual Mid Range Salary | 68958.000 |
| Annual Maximum Salary | 82500.000 |
| Standard Hours | 37.50 |
| Union Description | URA-AFT Administrative |
| Payroll Designation | PeopleSoft |
| Benefits | Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to . |
| Seniority Unit | |
| Terms of Appointment | Staff - 12 month |
| Position Pension Eligibility | ABP |
| Minimum Education and Experience | Requires a bachelor's degree in accounting, finance, business administration, or related field; or an equivalent combination of education and/or experience. |
|---|---|
| Certifications/Licenses | |
| Required Knowledge, Skills, and Abilities | |
| Preferred Qualifications | Bachelor's degree in accounting, finance, business administration, or related field; or an equivalent combination of education and/or experience. * Two years' relevant experience. * Excellent analytical skills and a proactive approach to problem solving. * Proficient technical knowledge with business tools like Microsoft Office Suite. * Proficient in internet browser usage and general computer literacy. * Rutgers specific systems knowledge preferred, such as Oracle Cloud Suite products that consist of SciQuest, Financial Management, Expense Management, and Marketplace. * Knowledge of grant parameters, including allowable and unallowable expenses. |
| Equipment Utilized | Microsoft Office Suite, Oracle Cloud Suite, SciQuest, Financial Management, Marketplace, Kronos |
| Physical Demands and Work Environment | |
| Special Conditions |
| Posting Number | 24ST0888 |
|---|---|
| Posting Open Date | 04/24/2024 |
| Special Instructions to Applicants | |
| Regional Campus | Rutgers University-Camden |
| Home Location Campus | Rutgers University-Camden |
| City | Camden |
| State | NJ |
| Location Details |
Under Policy 100.3.1 , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.
It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, p regnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement