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Administrative Associate III

Full-Time

$16.536/hour

Montana Technological University provides a comprehensive benefits package for all eligible positions that includes health, dental and vision insurance, mandatory retirement plan with employer contribution, partial tuition waiver, and a wellness program.

Applications received by December 2, 2024 will be guaranteed full review and consideration.  Applications received after that date may be considered until an adequate applicant pool has been established.

DUTIES:

This position is for an Administrative Assistant III within the Departments of Environmental Engineering and Safety, Health and Industrial Hygiene. The position is responsible for handling the day-to-day operations of two departments through answering and directing phone calls, replying to emails, directing visitors and creating and maintaining filing systems for department documentation and relevant accreditations. The position also assists faculty with support for scheduling travel, meetings, and events as well as preparing and submitting travel and other cost reimbursement for faculty and students. The position may also be requested to act as recording secretary during meetings, and compiling and filing meeting minutes. Furthermore, this position is expected to research, gather, and compile information to analyze and produce reports or documents and will oversee components of budgets and department newsletters. Additional duties include maintaining calendars and inventories of office supplies and replenishing them as needed. This position will require extensive use of common office software including word processing, spreadsheet, and presentation applications as well as campus software for database, scheduling, budgeting and curriculum records. This position will also assist students to direct them to the right faculty member or staff to get the help they needed. Also, this position will be able to manage work study students and other student assistants for smooth operations of the departments. This position will utilize BANNER and Oredigger Web to access student records.

REQUIRED QUALIFICATIONS:

• High School Diploma + 3 years of office administration experience

• Effective public relations, interpersonal, and communication skills, including the ability to work with diverse groups of individuals and provide positive professional customer service

• Ability to handle conflicts and difficult situations in a timely and professional manner.

• Ability to problem solve and make sound decisions using good judgment, tact and sensitivity and with proper treatment of confidential and sensitive information

• High capacity to organize, prioritize, and pay attention to detail

• Skill in the use of operating basic office equipment; such as copier, scanner, fax machine.

• Knowledge of standard office practices and procedures

• Proficiency with computer operation and a wide variety of software applications including word processing, spreadsheets, and databases

  PREFERRED QUALIFICATIONS:

• Experience in higher education

• BANNER software experience

• Oredigger Web experience

• Associate Degree or higher

  PHYSICAL DEMANDS:

• Prolonged periods sitting at a desk with computer (keyboarding)

• Must be able to lift up to 35 pounds at a time

• May occasionally be required to stand, walk, climb stairs, reach with hands and arms; and stoop, kneel, crouch or crawl.

  For full consideration application materials must be complete.  

  Please include: 

• Cover letter addressing qualifications,

• Resume

• Contact information for 3 professional references. 

  For full consideration application materials must be complete.

  Any offer of employment is contingent upon a satisfactory criminal background check.

  Montana Tech is committed to providing a working and learning environment free from discrimination. As such, the University does not discriminate in the admission, access to or conduct of its educational programs and activities nor in its employment policies and practices on the basis of race, color, religion, national origin, ethnicity, creed, service in the uniformed services (as defined in state and federal law), veteran status, gender, age, political beliefs, marital or family status, pregnancy, physical or mental disability, genetic information, gender identity, gender expression, or sexual orientation or preference. In support of the University’s mission to be inclusive and diverse, applications from qualified minorities, women, veterans and persons with disabilities are highly encouraged. Montana Tech makes accommodation for any known disability that may interfere with an applicant’s ability to compete in the hiring process or an employee’s ability to perform the duties of the job. In compliance with the Montana Veteran’s Employment Preference Act, Montana Tech provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans.

  To claim veteran’s preference please complete the employment (veteran’s) preference form located on the employment page and email to humanresources@mtech.edu. You must include the job title of the position in which you are applying.

  Employment (veteran's) preference form

  To request an accommodation for the application or interview, please contact Cathy Isakson 406-496-4380; cisakson@mtech.edu

  Why Work at Tech?

  Help meet the changing needs of society by providing a transformative student experience by helping develop leaders for tomorrow by advancing science, engineering and technology.

  In addition, Montana Tech offers an attractive benefits package* which includes:

• Medical, Dental, and Vision Insurance with low deductibles and comprehensive coverage.

• Generous employer contribution toward monthly health care benefits worth $6.08 per hour.

• 5.9% retirement employer contribution for eligible employees

• 11 Holidays per year

• 3 weeks of Annual Leave to start

• Generous sick leave policy that can be used for sick children, doctor and dentist appointments as well as bereavement.

• 6 credits of coursework free per year (fees not included)

• Life and Disability Insurance

• Reduced tuition for dependents after 4 months of employment for eligible employees

• Employee Assistance and a Wellness Program

• Optional Retirement Plan for eligible employees

• Possible remote work days with supervisor approval and eligible positions.

  • Benefits are dependent on position type and terms and conditions of eligibility.

  Montana Technological University, Butte Montana, is nestled in the Heart of the Rocky Mountains along the Continental Divide, where I-15 and I-90 intersect. We are home to the largest National Historic District in the country. Montana Tech is a special focus institution with a reputation for excellence and value. Montana Tech is ranked #1 in the nation by CollegeNET.

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