Job Information
The Research Foundation SUNY Downstate Procurement Specialist in Brooklyn, New York
Purchase Associate
ANNOUNCEMENT OF
PROFESSIONAL
VACANCY
Applications are invited for consideration to the following position
Department:
Research Administration
Budget Title:
Purchase Associate
Salary Range:
(Based Upon Experience)$65,000.00 - $90,000.00
Descriptive Title:Procurement Specialist
Full-time, Monday to Friday, 9:00am - 5:00pm, 37.5 hours per week.
Vacancy
23-60
Description of Duties:
Reporting to the Assistant Director of Accounts Payable / Procurement, the Procurement Specialist will ensure all purchasing promotes the Research Foundation-s mission, vision and values. Maintain compliance with policies and procedures of RFSUNY, Funding Agencies and regulatory agencies. Provide support to researchers and their support teams. Act as an intermediary between supplier/vendor and the researcher. Execute purchasing responsibilities (requisitions and purchase orders) in a timely, efficient, cost-effective manner, following institutional / federal / state / city and sponsor policies. Work closely with sales representatives to utilize and implement any automated or semi-automated procurement processes; Utilize existing RF and State contracts when available and/or establish new contracts with preferential pricing proposals; Utilization of alternative supplier/commodity as circumstances dictate through comparative searching methods; Identify best prices for all goods/services; Research and resolve all purchasing concerns, needs and discrepancies. Create/maintain and update the supplier file; Reconcile corporate purchasing card statements; Analyze purchasing monitoring reports and take corrective action as needed; Respond to Internal Revenue Service-s (IRS) Notices; Ensure bidding process is complete when applicable, including sufficient number of quotes, the Request for Quotations (RFQ) and the request for Proposals (RFP) are in place. Working with the Assistant Director; implement an e-Procurement system and assist in the training for campus researchers and staff.
Qualifications:
REQUIRED: Bachelor's degree or equivalent in education and experience; Demonstrated knowledge of Procurement policies; Strong math, analytical, organizational and communication skills; Detail oriented team player possessing negotiation skills and the ability to work independently; Strong interpersonal skills; ability to interact/work with a diverse number of people. PREFERRED: Certified Purchasing Professional (CPP) Certification; Demonstrated knowledge of Accounts Payable and Supply Chain processes; Implementation of automated systems and training stakeholders; Experience procuring goods/services for an Academic Medical Center / College or Institution of Higher Education
Persons interested should mail their resume and a letter of introduction
Additional Information:Interested candidates should submit their letter of introduction and resume to: Sharon.Sealy@Downstate.edu
Closing Date for Receipt of Applications: 01/01/29
The Research Foundation is committed to equal opportunity and non-discrimination in employment for all qualified persons without regard to race, color, religion, sex, gender identity or expression, transgender status, national origin, citizenship, age, creed, disability, veteran status, marital status, familial status, military status, domestic violence victim status, sexual orientation, genetic characteristics/genetic information, pregnancy-related conditions, reproductive health decisions, prior arrest or conviction records, or any other trait protected by federal, state, or local law.