Job Information
Adams County Government Executive Office Coordinator - 160004 in Brighton, Colorado
Executive Office Coordinator - 160004
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Executive Office Coordinator - 160004
Salary
$59,423.52 - $83,193.76 Annually
Location
Brighton, CO
Job Type
Regular Full-time
Job Number
06578
Department
County Manager
Division
County Manager Div
Opening Date
06/21/2024
Closing Date
7/12/2024 4:30 PM Mountain
Our Mission
At Adams County, our team members engage in top-notch opportunities to grow and expand their impact. We cultivate an inclusive and innovative culture where diversity matters! Diversity, Equity & Inclusion (DEI) is a core cultural competency at Adams County, and we actively seek and welcome applicants that bring diverse experiences and value inclusion.
Cultural Competencies/EEO
Adams County is an equal opportunity employer. We strive to have a workforce that reflects the community we serve. No person is unlawfully excluded from employment opportunities based on race, color, national origin, ancestry, religion, creed, sex, sexual orientation, gender expression, gender identity, age, disability, genetic information, veteran status,marital status or any other legally protected characteristic.
Position classification
Onsite -- Job duties and expectations require employee to be regularly scheduled onsite.
Description
Benefits
Questions
What Success Looks Like In This Job
Responsible for all administrative and logistical tasks in service of ensuring the Adams County Government Center executive workplace – including the County Manager, Executive Leadership Team (ELT), and County Manager’s Office (CMO) staff – runs smoothly. Take pride in being the first face most see when they enter the executive suite. Enjoy simple, complex, and at times urgent problem solving, and working with a team. Have a sense of humor!
Examples of Duties for Success
Partner with the Board of County Commissioners (BoCC) Operations Associate to assist with managing constituent services.
Provide front desk coverage – assist visitors, answer the phone, sort mail.
Maintain office security by following safety procedures and controlling access via the reception desk.
Handle all requisitions and invoices for the CMO’s office and Board of County Commissioners.
Responsible for coordinating the maintenance of office equipment.
Input work order requests to facilities.
Assist with logistics – catering, IT support, and more – for Board of County Commissioner’s Public Hearings, Study Session Meetings, and other BoCC, CMO, and Adams County events and meetings, as needed.
Inventory, order, and maintain office supplies.
Coordinate and plan for CMO team meetings, team building events, holidays, and birthdays.
Notarize official documents.
Provide Administrative Support to the Clerk to the Board in support of Board of County Commissioner’s Public Hearings, Study Session Meetings, and other capacities, as needed.
Assist in a variety of department operations; perform special projects and assignments as requested.
Recommend improvements in workflow, procedures, and use of equipment and forms.
Perform other related duties and responsibilities as required.
Qualifications for Success
With time, become the subject matter expert in the office for administrative and logistical tasks that help the executive suite run smoothly.
Digital Skillset: Highly proficient in computer software such as Microsoft Outlook (email and calendar), Word, Excel, and PowerPoint.
Attention to detail: Ability to pay close attention to detail to ensure the completeness and accuracy of work performed by oneself and/or others.
Follow through: Ability to work without close supervision and ensure that work tasks are completed on time and with high quality.
Communication: Ability to speak with a variety of audiences in a clear, concise, and organized manner to effectively convey information.
Teamwork: Establish, maintain, and foster positive and harmonious working relationships with all team members; work cooperatively with other departments, County officials, and outside agencies.
Decision making: Analyze situations carefully and adopt effective courses of action.
Relationships: Establish and maintain good working relationships with Adams County colleagues, partners, and the public; handle complaints/problems courteously and tactfully, referring to other departments as necessary; establish, maintain, and foster positive and harmonious relationships with those contacted in the course of work.
Problem solving: Be resourceful; act with urgency; enjoy new and daily challenges.
Maintain confidentiality.
Establish, maintain, and foster positive working relationships with those contacted in the course of work.
More Qualifications for Success
Experience:Three (3) years progressively responsible administrative and secretarial experience at the executive administrative/logistical level.
Education and Training:
High School Diploma or GED equivalent required.
College level course work in Business Administration, Organizational Leadership, or a related field is preferable.
License or Certificate: Certified, or ability to become certified, as a Notary Public in the state of Colorado.
Background Check:Must pass a criminal background check
Adams County provides a comprehensive benefits package to employees that goes above and beyond what is offered at most organizations.
Clickhere (https://youtu.be/ILAvllPaGb4) to watch our video about why Adams County is an Employer of Choice!
Benefits You Expect:
AFLAC Supplemental Medical Insurance
Basic Term Life & Optional Term Life Insurance
Deferred Compensation Plan
Dental/Vision/Medical Plans
Generous Vacation/Sick leave
Long-Term Disability
Retirement Plan
Short-Term Disability
Plus some you might not expect:
Employee Assistance Program
Employee Fitness Center
Employee Health Clinics
Flexible Work Schedules
Recreation Center Discounts
Training & Tuition Reimbursement Programs
Wellness programs
Lactation friendly certified workplace
01
Please be aware that your cover letter and resume will not be accessed in the initial screening process, so you must complete your application and supplemental questions with as much detail as possible. Any personally identifiable information (PII) such as name and address will be redacted from applications that meet the minimum screening requirements and are forwarded to the hiring manager. If the hiring manager selects you to advance in the hiring process, your cover letter and resume will then be accessible to the hiring team. Information provided on the application is used to determine if a candidate meets minimum qualifications. Only information provided at the time of the application being completed will be considered and additional information that is not listed on the application will not be considered when deciding if a candidate meets or does not meet the qualifications. Applicants are STRONGLY encouraged to include all information and details on their application. I understand and agree that only information provided at the time of my application will be used to determine if I meet the minimum requirements for this position.
Yes, I understand and agree
Yes, I understand but disagree.
02
Do you possess 3 years of progressively responsible administrative and secretarial experience at the executive administrative/logistical level?
Yes
No
03
Please select your highest level of education:
High School Diploma/GED
Associate's Degree
Bachelor's Degree
Master's Degree
Doctorate's Degree
Not Applicable
04
Are you a certified Notary Public in the State of Colorado or have the ability to become certified?
Yes, I am currently certified as a Notary Public in the State of Colorado
I can become a Notary Public in the State of Colorado
No, I am not currently certified and unable to become certified.
05
The position requires interacting with a variety of audiences, from county officials to the public. Describe a situation where you had to effectively communicate with someone who was difficult or upset.
06
Give an example of a time you had to find information that wasn't easily accessible or solve a problem you had not encountered before. What did you do?
07
What information do you typically consider when trying to prioritize tasks. Which do you consider most important?
Required Question
Agency
Adams County
Address
4430 S. Adams County Parkway, Suite C4000BBrighton, Colorado, 80601-8213
Website
http://www.adcogov.org/current-career-opportunities
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