Job Information
Adams County Government Administrative Coordinator - Clerk and Recorder Communications-160857 in Brighton, Colorado
Administrative Coordinator - Clerk and Recorder Communications-160857
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Administrative Coordinator - Clerk and Recorder Communications-160857
Salary
$60,315.84 - $84,441.76 Annually
Location
Brighton, CO
Job Type
Regular Full-time
Remote Employment
Flexible/Hybrid
Job Number
06852
Department
County Clerk and Recorder
Division
CLK Administration
Opening Date
01/06/2025
Closing Date
1/20/2025 4:30 PM Mountain
Our Mission
At Adams County, our team members engage in top-notch opportunities to grow and expand their impact. We cultivate an inclusive and innovative culture where diversity matters! Diversity, Equity & Inclusion (DEI) is a core cultural competency at Adams County, and we actively seek and welcome applicants that bring diverse experiences and value inclusion.
Cultural Competencies/EEO
Adams County is an equal opportunity employer. We strive to have a workforce that reflects the community we serve. No person is unlawfully excluded from employment opportunities based on race, color, national origin, ancestry, religion, creed, sex, sexual orientation, gender expression, gender identity, age, disability, genetic information, veteran status,marital status or any other legally protected characteristic.
Position classification
Hybrid -- Job duties and expectations allow for onsite and remote work scheduled every week. Employees in this classification are regularly scheduled onsite one (1) to four (4) days per week based on the County needs and as determined by Department Director. Hybrid classified roles can be onsite more than the set minimum based on employee preference.
Description
Benefits
Questions
What Success Looks Like In This Job
The Clerk and Recorder’s Office exists to support and educate our community through prioritizing trust, inclusion, accuracy, and continuous improvement.
This role focuses equally on professional administrative duties and communications/marketing tasks. It is crucial in supporting daily operations through efficient administrative management while driving effective internal and external communications. The position is also responsible for maintaining branding consistency and increasing public awareness of Clerk & Recorder services across multiple channels. Both the administrative and communications duties are frequently time-sensitive, requiring high accuracy, confidentiality, and discretion.
The anticipated hiring range for this role is $28.998/hour - $33.348/hour, while the full range is $28.998/hour - $40.597/hour.
Examples of Duties for Success
Partner with the Adams County Communications Department to ensure all content—newsletters, event posters, presentations, social media posts, website content, and print materials—meets WCAG accessibility standards and complies with relevant laws and regulations. Manage content development and distribution across platforms while adhering to branding guidelines. Serve as the primary liaison between the Communications Department and the Clerk & Recorder.
Collaborate with the Community Engagement Coordinator to plan and develop flyers, social media campaigns, and various marketing materials to engage the community.
Work closely with each department's Deputy Director to regularly manage the Clerk & Recorder SharePoint site and social media accounts.
Participate in various event committees across different Adams County departments, acting as a liaison for the Clerk and Recorder to maintain open lines of communication. Coordinate special projects and assignments as requested.
Monitor, analyze, and report on website and social media metrics and trends.
Assists in coordinating, planning, and communicating meetings, training sessions, conferences, and internal staff events. Provides administrative support during the event by organizing activities, venues, invitations, and food services provides administrative support during the event.
Serve as the primary contact for overseeing the shredding, retention, and disposal of required documentation, complying with retention requirements for all divisions.
Assists in reconciling the Deputy Director of Administration's P-Card, as well as the monthly reconciliation of the Clerk & Recorder's P-Card.
Act as a backup for the recruiting and onboarding processes in each Clerk & Recorder department.
Order and coordinate operating supplies with administrative staff, including office supplies, forms, pantry items, furniture, and office equipment. Maintain memberships for survey monkey, and sign-up genius. Maintain the inventory of department keys.
Arrange travel for department staff, including booking flights and accommodations, and registering staff for conferences and events as needed.
Conduct background and driving checks for Clerk & Recorder and partner staff across the county.
Manage scheduling and reservations for the Clerk and Recorder vehicle, coordinating maintenance with the fleet and obtaining loaner or additional vehicles as needed.
Provide support to the Administration team during events, audits, and courier services.
Support other departments as needed, including elections each cycle.
Perform other related duties as assigned.
Supervisory Responsibilities
None
Qualifications for Success
Strong writing, editing, and communication skills. Ability to draft engaging content for different channels, including newsletters, social media, press releases, and outreach content.
Model Adams County Norms and Values and Clerk and Recorder Purpose.
Experience with social media and analytics platforms.
Strong organizational skills to handle multiple projects simultaneously.
Experience with graphic design software (e.g., Adobe Photoshop, Canva) for creating simple visuals or editing images.
Demonstrates a welcoming and professional demeanor, fostering relationships internally and externally, supportive team dynamic and fosters positive work environment.
Proficient in using office software programs (Microsoft Suite, NeoGov, JD Edwards, SharePoint) to carry out daily administrative tasks.
Skilled in staying organized while managing multiple projects simultaneously under tight deadlines.
Required to maintain confidentiality of information related to sensitive situations.
Ability to perform complex administrative tasks independently, using sound judgment and initiative.
Able to pivot and assist with other administrative duties, including community engagement and inventory coordination.
More Qualifications for Success
This role may offer hybrid work flexibility for high performers, contingent on demonstrated ability to work independently and communicate effectively in a remote environment.
Experience:
A minimum of three (3) years of experience in professional administrative office coordination, creating communication blasts, using design software, and managing social media accounts.
Education and Training:
High School Diploma or GED equivalent required.
College-level coursework in Communication, Marketing, Business Administration, or a related field is preferred.
License or Certificate:None.
Background Check: Must pass a criminal background check and MVR.
Adams County complies with Colorado’s Job Application Fairness Act (“JAFA”). JAFA prohibits employers from asking individuals to disclose their age, date of birth, or dates of school attendance or graduation on an initial employment application. However, additional application materials such as certifications and transcripts containing this information may be required for certain positions; if such additional materials are requested, applicants may redact information that identifies the applicant’s age, date of birth, or dates or attendance or graduation.
Adams County provides a comprehensive benefits package to employees that goes above and beyond what is offered at most organizations.
Clickhere (https://youtu.be/ILAvllPaGb4) to watch our video about why Adams County is an Employer of Choice!
Benefits You Expect:
AFLAC Supplemental Medical Insurance
Basic Term Life & Optional Term Life Insurance
Deferred Compensation Plan
Dental/Vision/Medical Plans
Generous Vacation/Sick leave
Long-Term Disability
Retirement Plan
Short-Term Disability
Plus some you might not expect:
Employee Assistance Program
Employee Fitness Center
Employee Health Clinics
Flexible Work Schedules
Recreation Center Discounts
Training & Tuition Reimbursement Programs
Wellness programs
Lactation friendly certified workplace
01
Please be aware that your cover letter and resume will not be accessed in the initial screening process, so you must complete your application and supplemental questions with as much detail as possible. Any personally identifiable information (PII) such as name and address will be redacted from applications that meet the minimum screening requirements and are forwarded to the hiring manager. If the hiring manager selects you to advance in the hiring process, your cover letter and resume will then be accessible to the hiring team. Information provided on the application is used to determine if a candidate meets minimum qualifications. Only information provided at the time of the application being completed will be considered and additional information that is not listed on the application will not be considered when deciding if a candidate meets or does not meet the qualifications. Applicants are STRONGLY encouraged to include all information and details on their application. I understand and agree that only information provided at the time of my application will be used to determine if I meet the minimum requirements for this position.
Yes, I understand and agree
Yes, I understand but disagree.
02
Do you possess a minimum of three (3) years of experience in professional administrative office coordination, creating communication blasts, using design software, and managing social media accounts?
Yes
No
03
Please select your highest level of education.
Bachelor's Degree or higher
Associate's Degree
High School Diploma or GED equivalent
None of the above
04
Are you able to possess a valid Colorado's Driver's License, or have the ability to obtain one within 30 days of hire?
Yes
No
Required Question
Agency
Adams County
Address
4430 S. Adams County Parkway, Suite C4000BBrighton, Colorado, 80601-8213
Website
http://www.adcogov.org/current-career-opportunities
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