Job Information
Anywhere Real Estate Office Coordinator - Bridgehampton, NY in Bridgehampton, New York
Sotheby’s International Realty Bridgehampton office is searching for an experienced Office Coordinator. This role provides supporting services necessary to enable the Real Estate brokers and associates to perform their duties of listing and selling real estate and allow the office to run efficiently.
This position follows a non-traditional schedule; weekends are required. This position will provide additional support to East Hampton and Southampton offices.
Key responsibilities include:
Process under contracts
Maintain and order office supplies coordinating with the Front Office Coordinator
Ordering business cards, building ID’s for new agents
Exclusive listing updates (Price changes, status changes, expiration dates, open houses)
Coordinate equipment maintenance
Assist agents with completing purchase and lease applications by completing (typing) pre populated forms
Ensuring agents licenses are up to date and assisting in the renewals process
Ensuring agents REBNY dues are up to date
Provide administrative support to agents / IT assistance
Ad hoc projects as needed
Secondary Responsibilities
Backup to Regional Accounting (AR/AP, agent reimbursements via OnBase)
Provide back up to Front Office Coordinator
Drafting exclusive agreements
Sending DocuSigns for signature
Requirements:
4-year degree or equivocal and/or related office administrative experience (preferably in a real estate office)
Strong customer service skills with excellent communication skills, both written and verbal.
Attention to detail and should enjoy finance and numbers.
Ability to interact successfully with both internal and external customers at all levels.
Two or more years’ experience in a customer centric business environment with administrative responsibility for office operations.
Real Estate background preferred.
Anywhere Real Estate is committed to providing equal employment opportunity (“EEO”) and will make employment decisions without regard to race, color, religion, national or ethnic origin, ancestry, citizenship status, age, sex (including pregnancy, lactation, childbirth or related medical conditions), gender, sexual orientation, gender identity, gender expression, veteran status, marital status, family status, physical or mental disability, genetic information (including testing and characteristics), veteran status, uniformed servicemember status, and any other status protected under applicable laws and regulations. Under the Americans with Disabilities Act and other applicable laws, Anywhere will provide reasonable accommodation to disabled applicants upon request during the application process to ensure equal opportunities to be considered for employment.
EEO Statement: EOE including disability/veteran