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Regional Municipality of Peel Legislative Assistant in Brampton, Ontario

Legislative Assistant

Corporate Services - Clerk’s Division, Legislative Services Department

Two (2) Positions

Contract Full-Time; 12 Months & 6 Months

Reporting to the Legislative Specialist, the Legislative Assistant seeks to add value by providing a wide range of professional administrative duties requiring a high level of accuracy, confidentiality and discretion.

Are you a team player committed to building partnerships with stakeholders across the organization?

Are you technically savvy with a strong working knowledge of Microsoft Office Suite?

Are you familiar with council procedures?

If so this may be the role for you.

In this role you will be responsible for:

  • Assisting the Legislative Specialist in the day to day operations relating to Regional Council/Committee related activities.

  • Provide guidance and respond to inquiries on the eScribe software.

  • Development and coordination of Council/Committee agendas through the utilization of eScribe software.

  • Attend Council and Committee meetings and provide technical and administrative support to Members of Council and staff.

  • Coordinate Council/Committee meeting schedules by maintaining current information on Pathways and Internet sites.

  • Conduct research assignments and retrieve information upon request.

  • Prepare correspondence arising from Council meetings.

  • Back up support to other Legislative Assistants, as required.

  • Responsible for maintaining the confidentiality of records.

  • Excellent customer service skills.

  • Manage documents in Electronic Information Management (EIM) enterprise and eScribe.

Qualifications:

  • Post-secondary education in a related field of studies. A minimum of three years relevant experience in a related environment (preferably municipal) is an asset.

  • Demonstrated knowledge of Regional business units, services provided, and Council decision-making.

  • Excellent verbal and written communication skills to liaise effectively with clients, Regional Councillors and the public.

  • Excellent computer keyboarding skills.

  • Demonstrated advanced proficiency in the entire Microsoft Office Suite (Word, Excel, Access, Outlook); Adobe Acrobat/Professional.

  • Familiarity with an eScribe or an agenda management system is an asset.

  • Solid technical skills and the ability to learn new software applications.

  • Knowledge of document management systems such as Electronic Information Management (EIM)

  • Excellent organizational skills with an ability to handle multiple and very tight deadlines.

  • Detail-oriented with excellent proofreading/editing skills.

  • Demonstrated customer service skills.

  • An ability to work effectively as a team member.

If this opportunity matches your qualifications and experience, please apply on-line.

Location: 10 Peel Centre Drive, Brampton along with the ability to work remotely, as we navigate the COVID-19 pandemic.

We are committed to supporting community recovery from COVID-19. This plan will follow a phased approach that is guided by Public Health and Ontario's Framework for reopening. Get details

Hours: 8:30am-4:30pm; Monday-Friday

Interview: Our recruitment process will be completed with video conference technology.

The Region of Peel serves more than 1.4 million residents and approximately 173,000 businesses in Brampton, Caledon and Mississauga. We deliver a wide range of resident focused services across the Region.

Our 20-year vision for Peel is “Community for Life.” Our goal is to create a place where everyone enjoys a sense of belonging and has access to the services and opportunities needed to thrive in each stage of their lives. Our 2015-2035 Strategic Plan outlines the work we're focused on to bring this vision to life.

To learn more about the Region of Peel, explore peelregion.ca.

At the Region of Peel, we respect diversity and treat one another in ways that are fair, courteous and compassionate, recognizing everyone’s contributions. As an equal opportunity employer, we are committed to establishing a qualified workforce that is reflective of the diverse population we serve. The Region of Peel is committed to providing accommodations throughout the recruitment process. If you require accommodation please notify us and we will work with you to meet your needs. We encourage applications from all qualified individuals; however, only those under consideration will be contacted.

Please be advised, the Region of Peel uses email to communicate with their applicants for open job competitions. It is the applicant’s responsibility to include an updated email address that is checked daily and accepts emails from unknown users. As we send time sensitive correspondence via email (i.e. testing bookings, interview dates), it is imperative that applicants check their email regularly. If we do not hear back from applicants, we will assume that you are no longer interested in the position and your application will be removed from the competition.

System ID: 2021-10481

Position Type and Status: Contract Full-time

Job Industry (Choose up to 3 industries) (EN): Government and Public Sector

Career Level (EN): Experienced

Post End Date: 1/19/2021 11:59 PM

External Company Name: Regional Municipality of Peel

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