Campus Pride Jobs

Administrative Assistant/Special Projects Coordinator - College of Medicine

Overview

Date Posted:

11/15/2024

Location:

Bradenton

Address:

5000 Lakewood Ranch Blvd.

City:

Bradenton

State:

FL

Country:

United States of America

Category:

Administrative and Support

Employment Status:

Full-time

Description

JOB SUMMARY: This Administrative Assistant performs the duties of a Special Projects Coordinator and as an administrative assistant in support of the day-to-day operations of the College of Medicine through the Dean of Academic Affairs.

CHARACTERISTIC JOB TASKS AND RESPONSIBILITIES :

• Promotes and preserves the mission of LECOM;

• Serves as a Special Projects Coordinator including grant and appropriations applications, development, implementation, and maintenance;

• Acts as a first point of contact and departmental representative with faculty, staff, students, and visitors in a professional, friendly manner;

• Demonstrates knowledge and understanding of accreditation processes, governing body responsibilities and overall operation of the institution;

• Effectively communicates with affiliated organizations, consultants, vendors, etc. in all matters of mutual importance;

• Maintains FERPA /confidentiality concerning student information/grades and their security in accordance with applicable law and Institutional Policy and Procedure;

• Maintains professional appearance and pleasant demeanor at all times;

• Maintains a filing system for all correspondence and for all pertinent records, answer phones , takes messages and performs various daily correspondences on an as needed basis;

• Orders supplies in a timely manner;

• Participates in designated Institutional activities;

• Codes and submits all check requests and orders related to Special Projects and the COM;

• Participates in Student Scholarship Fund activities including soliciting sponsors/donors, management of Community Welcome Packet, alumni drives, committee meetings, alumni outreach, event-night participation, and development of new initiatives;

• Commits to being a representative of LECOM by being actively involved in the com munity y , including, but not limited to, serving on Boards, participating in community fundraisers and overall outreach;

• Be a gatekeeper for maintaining professional conversations in common areas shared by students, faculty and staff;

• Participate in interviews with prospective COM students as needed;

• Contribute directly to the Mission of LECOM embodying the essence of Osteopathic Principles and Practices by assisting with Institutional fundraising and participating in the LECOM Scholarship Auction;

• Participate in scholarly activity so to enrich and broaden the student learning experience;

• Commit to being a representative of LECOM by being actively involved in the community, including, but not limited to, serving on Boards, participating in community fundraisers and overall outreach; and

• Other duties as needed /assigned by the supervisors and/or designee to maintain efficient and effective daily operations.

  EEO/AA/M/F/Vets/Disabled

Minimum Requirements

KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS: Must possess required knowledge and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• Experience in project management, including event-planning

• Strong communication skills are essential as well as computer literacy (Word, PowerPoint, Outlook, and Excel) and accurate data entry skills;

• Ability to be self-reliant and follow instructions;

• Possess a typing speed of at least 65 wpm with a high degree of accuracy;

• Possess excellent grammar, writing, and proofreading skills Excellence organizational skills. Must be trainable on the Institutional Data Systems, Jenzabar and Examsoft;

• Maintain an established work schedule;

• Effectively use interpersonal and communications skills including tact and diplomacy;

• Effectively use organizational and planning skills, including attention to detail and follow- through;

• Assessing and prioritizing multiple tasks, projects, and demands;

• Maintaining confidentiality of work-related information and materials;

• Establishing and maintaining effective working relationships;

• Ability to create, take dictation, or transcribe documents;

• Expertise in typing/composing, editing and submitting surveys, reports, letters, memos, etc., via regular mail, certified mail, email, Federal Express, UPS, or fax;

• Capable of assuming responsibility; initiating appropriate action; and maintaining confidentiality;

• Ability to work in a fast-paced environment that requires multitasking;

• Experience in using various office equipment, i.e. copier, fax, scanner, etc.;

• Assess and prioritize multiple tasks, projects, and demands;

• The ability to work cooperatively and collegially with others, consistent with a workplace of dignity and respect and EEO rules and regulations;

• The ability to report to work as scheduled, ready to devote full attention and energy to the work of LECOM;

• Be flexible to accept other duties needed/assigned for the Institution’s needs.

  MINIMUM QUALIFICATIONS:Education and experience equivalent to: a bachelor’s degree. A minimum of three (3) to five (5) years’ work experience in a business, industry, or higher education environment is preferred.

  Successful candidate must possess efficient and effective verbal and written communication skills, multi-task and problem solve, prepare reports, and be proficient in Microsoft Word, Excel, and other various internet resources to properly support and promote the mission of LECOM.