Job Information
Montana State University Timekeeping Coordinator in Bozeman, Montana
Position Details
Position Information
Announcement Number STAFF - VA - 25233
For questions regarding this position, please contact:
Search Support at auxjobs@montana.edu or 406-994-6468
Classification Title Program Coord II
Working Title Timekeeping Coordinator
Brief Position Overview
Are you people oriented yet data driven? This might be the payroll job for you!
Position Number 4N0555
Department Auxiliary Services Administration
Division Auxiliary Services
Appointment Type Classified
Contract Term Fiscal Year
Semester
If other, specify From date
If other, specify End date
FLSA Non-Exempt
Union Affiliation FOCUS-MFPE
FTE 1.0
Benefits Eligible Eligible
Salary $25.00 per hour
Contract Type Classified Hourly
If other, please specify
Recruitment Type Open
Position Details
General Statement
Auxiliary Services (https://www.montana.edu/auxservices/) comprised of 3 major divisions, University Student Housing, Culinary Services, and Event Services, provides a wide variety of student and campus services in support of the university’s mission. The division employs approximately 380 permanent staff and 1200 student and temporary workers.
Duties and Responsibilities
Reporting to Auxiliary’s Business Operations Analyst, the Timekeeping Coordinator works as part of the Auxiliary Administrative Operations team in support of the division’s employees and their pursuit of providing excellent service and support to the students and other constituents of MSU .
As part of the Auxiliary Services timekeeping/payroll team processes payroll for the division on a bi-weekly cycle for up to 380 full time and 1200 student/temporary employees.
Collaborates closely with University HR ( UHR ).
Coordinates the Auxiliary Services’ payroll effort to ensure timely and accurate payrolls.
Researches and resolves any payroll or benefit issues for Auxiliary staff.
Knowledgeable regarding related department, MSU , State and Federal guidelines and processes for payroll and benefits. Assists with maintaining compliance of them.
Works in departmental software and the university software to produce payroll.
Guides and trains department supervisors on their payroll responsibilities.
Maintains a high level of confidentiality in all payroll/benefits related matters.
Performs a wide variety of administrative tasks and data entry related to the provision of payroll and benefits.
Setting up or terminating employees in the system.
Regular reporting, analyzing, and auditing of all types of employee data to ensure data integrity and accuracy of the systems.
Performs reconciliations related to payroll.
Facilitates communication and paperwork submission to UHR .
Acts as one of two junior software administrators for Auxiliary’s timekeeping and scheduling systems: TimeClock Plus (timekeeping) and Humanity (scheduling).
Maintains knowledge of systems and troubleshoots technical and user issues as they arise.
Conducts trainings for supervisors in both systems.
Stays current with software updates and modifications.
Performs any testing required in the systems.
Assists with coordination of Classified and Professional new employee onboarding processes and trainings.
Assists employees with MSU onboarding paperwork.
Engages with new employees to set up their MSU access to My Info, email, etc.
Maintains departmental instructional guides and training materials for Auxiliary supervisors on all related topics.
Guides supervisors and employees on worker’s compensation and family and medical leave processes.
Asked to be familiar with Auxiliary departments, their unique services and shifts.
Actively participates as part of the team while performing other duties in support of the division’s mission.
Required Qualifications – Experience, Education, Knowledge & Skills
Progressively responsible administrative experience in a busy work environment or an equivalent combination of relevant education and/or experience.
Proficient experience using computers and various software packages.
Strong customer service focus; skilled at effectively and diplomatically responding to a diverse clientele that may include handling difficult customer service situations.
Experience gathering, analyzing and/or evaluating information in order to solve complex matters.
Preferred Qualifications – Experience, Education, Knowledge & Skills
Significant experience working with spreadsheets and/or databases.
Experience processing payrolls.
Familiarity with human resources policies and procedures.
Experiencing providing software training to end users.
The Successful Candidate Will
Accurately perform duties in an office environment with frequent interruptions
Efficiently complete work while meeting varied deadlines in a timely manner
Demonstrate excellent mathematical skills
Work effectively and efficiently in close cooperation with all staff in a team-oriented environment
Demonstrate excellent interpersonal and communication skills
Possess excellent researching and problem solving skills
Effective presentation and training skills in front of groups of varying size
Effective research abilities, analytic skills, and troubleshooting skills
Effectively communicate policies and procedures
Manage difficult situations appropriately and professionally demonstrating excellent conflict resolution skills
Consistently exercise initiative and good judgment
Prioritize and organize workload
Exhibit a strong sense of self-motivation and self-management
Quickly adapt to changing priorities
Maintain confidentiality of records and information
Represent the department to others in a professional and courteous manner
Position Special Requirements/Additional Information
This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time.
Physical Demands
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.
Normal office environment.
Work for long periods of time at a computer or on the telephone.
Navigate campus and auxiliary work areas.
This position has supervisory duties? No
Posting Detail Information
Number of Vacancies 1
Desired Start Date Upon completion of successful search
Position End Date (if temporary)
Open Date
Close Date
Applications will be:
Screening of applications will begin on January 21, 2025; however, applications will continue to be accepted until an adequate applicant pool has been established.
Special Instructions
Please address the qualifications in your cover letter and resume.
Questions? Contact Search Support at auxjobs@montana.edu or 406-994-6468.
EEO Statement
Montana State University is an equal opportunity employer. MSU does not discriminate against any applicant on the basis of race, color, religion, creed, political ideas, sex, sexual orientation, gender identity or expression, age, marital status, national origin, physical or mental disability, or any other protected class status in violation of any applicable law.
In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference, please complete the veteran’s preference information located in the Demographics section of your profile.