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Facilities Superintendent

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Facilities Superintendent

Salary

$106,955.97 - $117,534.03 Annually

Location

Professional Building, 20 E. Olive

Job Type

Full-time

Job Number

00541

Department

STRATEGIC SERVICES

Division

FACILITIES

Opening Date

04/26/2024

Closing Date

5/19/2024 11:59 PM Mountain

FLSA

Exempt

Bargaining Unit

NR

• Description

• Benefits

• Questions

Position Summary

The City of Bozeman is now accepting applications for a Facilities Superintendent who plans, organizes, supervises, and directs the day-to-day activities pertaining to the operations and maintenance of all assigned city owned facilities, buildings and grounds including the development and analysis of plans for long-range operations, maintenance, and upgrades.

This is a full-time opportunity with many benefits! As a City of Bozeman employee, you will be part of a team that is committed to positively impacting the community. This great opportunity also provides enrollment in an established retirement system with significant employer contribution (9.07%), generous vacation and sick time accruals, 8 weeks of paid parental leave, and excellent medical/dental/vision benefits.

Bargaining Unit: Non-Represented

Fair Labor Standards Act Status: Exempt

Work Week: Typically Monday - Friday, 8:00am - 5:00pm although some overnight and weekends may be required.

Examples of Essential Work (Illustrative Only)

• Plans, organizes, and directs the activities pertaining to the operations and maintenance of City owned facilities, buildings, and grounds;

• Develops and negotiates contracts and agreements with providers, user groups, consultants, contractors, and other professionals;

• Confers with the assigned supervisor to plan, develop, and direct the implementation of goals, objectives, policies, procedures, and work standards for all related division functions;

• Assigns work and designates personnel to complete projects as appropriate;

• Prepares and administers the annual operating budget and capital improvement plans (CIP) for each area of responsibility, including monitoring expenditures, maintaining related reports and records, compiling budget data, and reviewing purchase orders and expenditures for approval;

• Confers with Directors, City officials, contractors, and others in regards to any facility, building, or grounds matters as necessary;

• Works with the supervisor to ensure all facilities, buildings and grounds are in compliance with City codes and policies, State directives and Federal requirements;

• Ensures all projects comply with sustainability goals, including high-performance construction standards;

• Works with the supervisor in the development and analysis of plans for long-range operations, maintenance, and upgrades;

• Serves as the City’s construction representative on remodel and new construction projects;

• Acts as a liaison between the City and local residents, contractors, business representatives, government agencies, advisory boards, planning groups, and other related professionals to ensure positive public relations;

• Works to promote positive work attitudes within the department and maximize teamwork and cooperation by all departmental employees;

• Participates in the revision of departmental operations and procedures to stay abreast of changing trends and practices in the Facilities Management and Construction fields, and to meet the changing needs of the City;

• Evaluates the operational needs for assigned divisions, and makes recommendations accordingly, including recommendations for department budget allocation, employee training and development, and new equipment and tools for future procurement;

• Plans, organizes, and directs the daily operations for assigned divisions, including assigning daily work schedules, setting priorities, and monitoring all completed work and work in progress to ensure all work is completed in a timely and efficient manner;

• Establishes or adjusts work procedures to meet daily job requirements according to available resources, such as available workforce and related equipment;

• Prepares bid specifications for equipment purchases, repairs, maintenance, new construction, remodels, consultant and professional services and makes recommendations to appropriate City personnel for equipment purchases;

• Coordinates work assignments with City departments/divisions and State and County agencies as necessary;

• Acts as the City’s Americans With Disabilities Act (ADA) coordinator;

• Oversees the personnel functions for the division, including analyzing divisional personnel needs, and making recommendations accordingly, including recruiting, selecting, hiring, motivating, evaluating, disciplining and terminating division personnel in accordance with established City policies and procedures;

• Addresses citizen’s questions or complaints in a courteous and timely manner, and takes the appropriate measures to ensure an expedient resolution or citizen satisfaction, including providing information to the public regarding the rules and regulations of the City;

• Interprets drawings, diagrams, specifications, and blueprints, and provides technical assistance to staff as required;

• Manages the Cityworks asset tracking and work order software and maintains accurate logs and records of work performed as required;

• Provides needed information and demonstrations concerning how to perform certain work tasks to new employees;

• Ensures all work is completed in accordance with prescribed safe work methods, including enforcing the use of appropriate safety equipment as required;

• Keeps supervisor and designated others accurately informed concerning work progress, including present and potential work problems and suggestions for new or improved ways of addressing such problems;

• Attends meetings, conferences, workshops, and training sessions and reviews publications and audio-visual materials to become and remain current on principles, practices, and new developments in assigned work areas;

• Communicates and coordinates regularly with appropriate others to maximize the effectiveness and efficiency of interdepartmental operations and activities;

• Performs other duties consistent with the role and function of this classification.

• Plays a role in analyzing public building security and making recommendations for improvement.

Minimum Required Qualifications

• Bachelor’s Degree in a related field: i.e. Facilities Management, Engineering, Building Engineering Technology; and

• At least 4-6 years related building and facility maintenance and building/facility management experience, preferably in the public sector; and

• At least two years of supervisory experience managing in a multi-facility environment; or

• Any combination of experience and training which provides the equivalent scope of knowledge, skills, and abilities necessary to perform the work.

Required Knowledge, Skills, and Abilities

• Comprehensive knowledge of basic principles and practices of construction, maintenance, preventive maintenance, and repair activities related to public facilities and building systems;

• Comprehensive knowledge of modern integrated building systems and advanced controls;

• Comprehensive knowledge of high-performance construction standards;

• Comprehensive knowledge of basic safety principles and practices of maintenance and repair activities;

• Comprehensive knowledge of related Federal, State, and local ordinances and regulations governing facility and grounds operations;

• Comprehensive knowledge of the requirements of the ADA and how they apply to public facilities;

• Comprehensive knowledge of the techniques, methods, and materials related to the construction and maintenance work in the area of assignment;

• Comprehensive knowledge of personnel management and organization and management practices and principals;

• Comprehensive knowledge of sustainable building practices, operations and maintenance, energy efficient systems and codes;

• Ability to prepare necessary bid documentation and negotiate and manage construction, commissioning, and maintenance contracts;

• Ability to work outdoors for extended periods of times with exposure to varying weather conditions;

• Ability to analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations accordingly;

• Ability to establish and maintain effective working relationships with assigned supervisors, other City employees, contractors, consultants and the general public;

• Ability to effectively lead, motivate, and supervise the work of others;

• Ability to establish goals, objectives, and plans for the division, including encompassing short, intermediate, and long-term operations;

• Ability to effectively organize work, maintain organizational structure, and delegate authority;

• Ability to effectively resolve employee problems in a fair and diplomatic manner;

• Ability to communicate effectively with others, both orally and in writing, using both technical and non-technical language;

• Ability to understand and follow oral and/or written policies, procedures, and instructions;

• Ability to prepare and present accurate and reliable reports containing findings and recommendations;

• Ability to operate or quickly learn to operate a personal computer using standard or customized software applications appropriate to assigned tasks;

• Ability to use logical and creative thought processes to develop solutions according to written specifications and/or oral instructions;

• Ability to perform a wide variety of duties and responsibilities with accuracy and speed under the pressure of time-sensitive deadlines;

• Ability and willingness to quickly learn and put to use new skills and knowledge brought about by rapidly changing information and/or technology;

• Integrity, ingenuity, and inventiveness in the performance of assigned tasks

Required Special Qualifications

• Valid Driver’s License (must obtain valid Montana Driver’s License within 60 days of employment); and

• International Facility Management Association Certified Facility Manager certification preferred;

• Offers for employment are conditional upon satisfactory response to appropriate post-conditional offer process.

As a City of Bozeman employee, you will be part of a team that is committed to positively impacting the Bozeman community.

This position is eligible for:

• Enrollment in defined benefit or defined contribution retirement plan with generous employer contribution (9.07%)

• 13 paid holidays per year

• 15 vacation days accrued per year

• 12 sick days accrued per year

• 8 weeks of Paid Parental Leave

• Excellent medical, dental, and vision insurance (including a high deductible plan that is 100% employer paid)

• Option to contribute to 457 deferred compensation plan

• Medical and Daycare Flexible Spending Accounts

• Discounted health club membership at a local gym

• Discounted lift tickets for the local ski resort

• Eligibility for Public Service Loan Forgiveness Program

Visit our website (https://www.bozeman.net/departments/human-resources/employee-information) to learn more about our competitive benefits!

01

Describe what qualifies you to assume a leadership role within the City of Bozeman Facilities Division.

02

Describe your experience with high performance construction standards, including energy efficiency, performance monitoring, and commissioning services as it relates to sustainability goals:

03

Describe your supervisory experience.

Required Question

Agency

Bozeman, City of (MT)

Address

121 N. Rouse Ave. Bozeman, Montana, 59715

Phone

406-582-2367 406-582-2970

Website

https://www.bozeman.net

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