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Sr. Administrative Assistant - Research & Economic Engagement

Bowling Green State University

Salary: $20.83 - $22.76 Hourly

Job Type: Full-Time

Division: Office of the Provost

Opening Date: 11/21/2024

Location: Main Campus (BG), OH

Job Number: BGSU00633

Department: Office of the Provost

Closing: Continuous

Summary

The Sr. Administrative Assistant will assist the Director of Research Operations to support the Vice President for Research and the operational unit leadership within the Division. This position plays a crucial role in managing the flow of staff, faculty, and operational issues ensuring efficient and effective resolution. This position requires exceptional problem-solving skills, the ability to prioritize tasks, and a strong commitment to supporting the functions of the division. The Sr. Administrative Assistant will support the flow of daily office operations, communication, coordinate meetings and events, oversee contracts and vendors, process invoices and purchasing, manage divisional calendars, and ensure the overall smooth functioning of all units within the division.

Essential Functions

• Processes invoices and orders supplies for department. Prepares check requests and travel/expense reimbursements. Maintains records and assists with needs for asset inventory and key requests. Assists director of operations in maintaining expenditure control and fiscal accountability and makes recommendations for reallocation of budget dollars.

• Manages office administrative and auxiliary functions, including routine and non-routine activities. Interprets, develops and implements procedures and policies. Opens, reviews, routes or responds to correspondence. Researches and analyzes data to write or edit reports, presentations, policies, etc. Researches and responds to questions from staff, faculty and the general public. Resolves administrative problems.

• Coordinates meetings and special events. Schedules and secures meeting location and teleconference capabilities. Prepares agendas and other documents for distribution. Attends department meetings and retreats. Drafts and posts minutes of meetings. Prepares and sends surveys. Prepares reports and evaluations.

• May supervise student workers and/or other staff.

• Serves as communication liaison with other University offices and other institutions of higher education. Transmits decisions and directives. Edits and proofreads office materials and publications.

• Maintains documentation, personnel files, contracts, appointments and other records for the division.

• Coordinates human resources functions for the department. Assists with the development of position descriptions and advertisements for searches. Completes necessary paperwork for Human Resources. Prepares contracts.

Minimum Qualifications

Experience

• One to two years related experience required; must include progressive administrative experience

Education

• High school diploma or GED required

Additional Information

Essential Competencies

• Knowledge of basic mathematical skills

• Knowledge of basic reading skills

• Ability to carry out verbal and/or written instructions

• Ability to effectively communicate, verbally and written

• Detailed-oriented and highly accurate

• Abi