Job Information
University of Colorado Sponsorship Accounts Specialist in Boulder, Colorado
Sponsorship Accounts Specialist
Requisition Number: 59458
Location: Boulder Colorado
Employment Type: University Staff
Schedule: Full Time
Posting Close Date: 06-Oct-2024
Date Posted:
Job Summary
The Bursars Office at CU Boulder welcomes applications for the Sponsorship Accounts Specialist position! This role is responsible for the integrity, accuracy and timely processing and coordination between external 3rd party sponsors and the university in billing tuition, fees, and other student charges to 3rd party sponsors in accordance with the terms of individual sponsor agreements. This position has authority to use professional judgement to accurately evaluate sponsor terms, to credit and adjust student accounts to reflect 3rd party sponsor commitments, to create offsetting 3rd party accounts receivable, to apply payments received for the receivables, and to refund overpayments that cannot be re-applied in accordance with the university's policy or the sponsors' requirements. This position is responsible for customer servicing 3rd party sponsored students regarding sponsorships.
The University of Colorado Boulder Enrollment Management Division is committed to recruiting and supporting a diverse workforce. The University strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities, persons within the LGBTQ+ community and all veterans. The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.
Who We Are
The mission of the Bursar's Office at the University of Colorado Boulder is to efficiently enable and assist students and departments in meeting their financial obligations, with a focus on financial integrity and accountability. The Bursar's Office is responsible for the management of key university financial resources and records and acts as a central collection point for university receipts.
What Your Key Responsibilities Will Be
3rd Party Sponsorships Management
Serves as primary contact for sponsors who want to sponsor student tuition and fees.
Serves as an internal and external resource to campus departments regarding 3rd Party Sponsorships, sponsor terms, and invoicing protocols.
Evaluates and processes adjustments to student accounts and corporate accounts in Student Financials module to ensure the accuracy of sponsorship amount in a timely manner.
Generates and programs sponsorship contract based on sponsors' requirements and applies the contract to student accounts to reflect accurate balance.
Investigates and develops solutions in cases where there are differences between student's claim and agency's policy.
Works with supervisor to ensure compliance with federal and state legislation, regulations and policies that govern veteran and military student benefits.
Manages multiple types of sponsors including but are not limited to Foreign and Domestic Sponsors, Military Sponsors, and Special Programs Sponsors. Primary focus of this position will be Foreign and Domestic Sponsors.
Provides customer service to sponsored students and other entities who have questions related to the 3rd party sponsorship process.
3rd Party Sponsorship Billing
Responsible for billing and collecting sponsor receivables.
May need to use query tools such as PS Query and MS Access to help review billing accuracy.
Create and/or review 3rd party sponsor bills.
Update, maintain, and/or review billing database with semester-specific and sponsor-specific parameters.
Create bill presentations based on the structure of a sponsor's award and sponsor defined billing requirements.
Other Control Activities
Responsible for payment logs review to ensure the completeness and accuracy of payments received through campus mail and regular mail.
Ensures that adjustments posted to student accounts and other 3rd party transactions are recorded accurately according to General Accepted Accounting Principles (GAAP), Federal Regulations, State Fiscal Rules, National Association of College and University Business Officers Standards (NACUBO), and University accounting policies and procedures.
Maintains integrity of Student Financials module by identifying, resolving, and escalating issues affecting system processes, especially those affecting 3rd party contracts, corporate accounts receivables, invoicing process.
Special Project
Responsible for implementation of special projects as required by the Bursar's Office, and/or the University.
Collaborates with departments and sponsors to develop solutions and improvements for joint business processes.
Completes special projects with key financial deadlines.
What You Should Know
- Hybrid work modality offered.
What We Can Offer
- The salary range for this position is $55,000 - $57,000 per year.
Benefits
The University of Colorado offers excellent benefits (https://www.colorado.edu/jobs/benefits) , including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder (https://www.colorado.edu/about) .
Be Statements
Be dynamic. Be unique. Be Boulder.
What We Require
Bachelor's degree from an accredited institution of higher education.
Full time, professional-level work experience may be substituted on a year-for year basis for the bachelor's degree.
One (1) or more years of work experience in financial operations or bookkeeping.
What You Will Need
- Ability to plan, organize, and meet deadlines, work under pressure and manage multiple projects and/or tasks.
Special Instructions
To apply, please submit the following materials:
A current resume.
A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.
We may request references at a later time.
Please apply by October 6, 2024, for consideration.
Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs. (http://jobs.colorado.edu/)
In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.
To apply, visit https://jobs.colorado.edu/jobs/JobDetail/Sponsorship-Accounts-Specialist/59458 (https://apptrkr.com/5660322)
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The University of Colorado does not discriminate on the basis of race, color, national origin, sex, age, pregnancy, disability, creed, religion, sexual orientation, gender identity, gender expression, veteran status, political affiliation, or political philosophy. All qualified individuals are encouraged to apply.