Job Information
Aston Carter Event Coordinator in Boston, Massachusetts
Job Description
We are seeking a highly organized and proactive Group Assistant to support our dynamic team in Cambridge, MA. The ideal candidate will possess excellent organizational, interpersonal, and communication skills, and demonstrate good judgment and solid project management abilities. You will need to navigate and change directions quickly, maintain high levels of confidentiality, and handle multiple tasks efficiently. This role requires being onsite 2-3 days a week.
Responsibilities
Serve as the first point-of-contact for all team administrative needs.
Provide daily team support including purchasing goods and services, processing invoices, and reconciling expense reports.
Order team supplies, new hire equipment, and manage morale/event catering and supplies.
Assist with new hire setup and provide admin assistance when cohort members leave the program.
Manage distribution lists, security groups, and Teams groups.
Provide strategic calendar management and time planning support for the team calendar.
Coordinate team-wide calendar invites, including all-hands meetings, morale events, trainings, and stakeholder meetings.
Lead logistics and coordination for MAIDAP cohort onboarding, including communication with new hires, ordering and shipment of new-hire equipment, and organizing onboarding week.
Plan and support events, manage logistics, and contribute to team morale and dynamics.
Assist with onsite troubleshooting, audio-video, and technical issues.
Lead space-management processes and team spaces, including office locations, desk assignments, and conference rooms.
Address and resolve high-level space requests, and drive space changes based on utilization data and upcoming organizational changes.
Essential Skills
1-2 years of experience in the field.
Strong organizational, interpersonal, and communication skills.
Excellent project management and problem-solving abilities.
Proficient in Microsoft Office products.
Ability to handle multiple tasks and set priorities effectively.
Exceptional time management skills and attention to detail.
Additional Skills & Qualifications
Experience in administrative support and event planning.
No degree is required to be eligible for this role.
Candidates with extensive executive assistant experience will not be eligible for the role.
Work Environment
This role is based in our Cambridge, MA office and requires being onsite 2-3 days a week. The team has a close-knit and welcoming culture, engaging in various team-building activities, socials, and events. Free parking is provided at the office, which is a significant perk given the city location. The role offers flexibility and involves a standard Monday to Friday schedule with 40 hours per week, with the possibility of up to 5 hours of overtime if needed. All necessary equipment will be provided by the company.
Pay and Benefits
The pay range for this position is $25.00 - $30.00
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a hybrid position in Boston,MA.
Application Deadline
This position will be accepting applications until Jan 23, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
Diversity, Equity & Inclusion
At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
Hiring diverse talent
Maintaining an inclusive environment through persistent self-reflection
Building a culture of care, engagement, and recognition with clear outcomes
Ensuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.