Job Information
Southern Company Administrative Assistant (Technology Organization Field Operations) in Birmingham, Alabama
Administrative Assistant (Technology Organization Field Operations)
Job Summary
The administrative assistant position will provide support to the Technology Organization Field Operations Group (North Alabama Region). This position will support the projects and operations team(s) and will be responsible for administrative support including but not limited to:
Processing employee time
Maintain employee training records
Maintain group schedules and calendars
Prepare monthly procurement card expense statements for supervisors, staff, & self
Order leased equipment for supervisors and staff
Plan and organize meeting arrangements for supervisors and staff
Make travel arrangements for supervisors and staff
Prepare presentations for supervisors
Order and maintain office supplies for the department
File, dispense mail, fax, and copy documents as needed
Take calls for supervisors
Participate in special projects
Additionally, this position is responsible for invoice processing, budget preparation and tracking of office administration expenses, video conference scheduling, coordinating departmental events, creating pipeline reports, and other department specific requirements. This position may often provide backup for additional areas including other Field Operations Groups (South Alabama Region) and provide geographical support for the Field Operations Fiber Group. This role will require days in the office to manage the needs of the organization.
Job Requirements
High School diploma required. College degree preferred
Minimum two (2) years in an administrative support role preferred
Previous experience providing administrative support or relevant work experience in a customer service /support role is preferred
Experience supporting a large department is highly desired
Experience with timekeeping, expense reporting, arranging travel, and coordinating meetings as necessary
Experience taking initiative and being a self- starter with day-to-day responsibilities
Qualification of Pre-Employment Clerical Test
Experience with business expense processing, timekeeping, and travel arrangements preferred
Experience SCOTT travel site is a plus
Administrative/clerical certification such as Certified Professional Secretary (CPS) or Certified Administrative Professional (CAP) is desired, but not required
Knowledge , Skills , and Abilities
Ability to multi-task to organize, prioritize, and perform activities for multiple personnel at various levels within the department, determine priorities and meet required deadlines with minimal supervision.
Excellent interpersonal skills and customer service skills required along with excellent written and verbal communication skills
Proficiency in Microsoft Office products (Word, Excel, Power Point, Access, and Outlook) strongly desired.
Proficiency in Oracle or similar type program for time, expenses, and invoice entry and processing
Behavioral Attributes
Possess and display behaviors consistent with Our Values
Maintain a professional demeanor
Maintain confidentiality of sensitive information at all times
Demonstrate flexibility and adaptability to changing priorities
Demonstrate initiative and drive to deliver positive results
Must be a team player who is customer focused and service oriented
Able to exercise independent judgment and discretion while working with minimal direction
Southern Company (NYSE: SO) is a leading energy provider serving 9 million residential and commercial customers across the Southeast and beyond through its family of companies. Providing clean, safe, reliable and affordable energy with excellent service is our mission. The company has electric operating companies in three states, natural gas distribution companies in four states, a competitive generation company, a leading distributed energy infrastructure company with national capabilities, a fiber optics network, and telecommunications services. Through an industry-leading commitment to innovation, resilience, and sustainability, we are taking action to meet our customers’ and communities’ needs while advancing our commitment to net zero emissions by 2050. Our uncompromising values ensure we put the needs of those we serve at the center of everything we do and are the key to our sustained success. We are transforming energy into economic, environmental and social progress for tomorrow. Our corporate culture and hiring practices have earned the company national awards and recognition from numerous organizations, including Forbes, Military Times, DiversityInc, Black Enterprise, J.D. Power, Fortune, Human Rights Campaign and more. To learn more, visit www.southerncompany.com .
Southern Company invests in the well-being of its employees and their families through a comprehensive total rewards strategy that includes competitive base salary, annual incentive awards for eligible employees and health, welfare and retirement benefits designed to support physical, financial, and emotional/social well-being. This position may also be eligible for additional compensation, such as an incentive program, with the amount of any bonus/awards subject to the terms and conditions of the applicable incentive plan(s). A summary of the benefits offered for this position can be found here https://seo.nlx.org/southernco/pdf/SOCO-Benefits.pdf . Additional and specific details about total compensation and benefits will also be provided during the hiring process.
Southern Company is an equal opportunity employer where an applicant's qualifications are considered without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or any other basis prohibited by law.
Job Identification: 9682
Job Category: Information Technology
Job Schedule: Full time
Company: Southern Company Services