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NANA Administrative Assistant (Food Services) - LKSD Bethel in Bethel, Alaska

Administrative Assistant (Food Services) - LKSD Bethel


About NMS

Built on a culture of safety and integrity, NMS delivers award-winning, integrated support services to a variety of clients in food service, facilities management, camp services, security and hotel management in Alaska and the continental U.S. We are proud to serve not only our original oilfield clients, but also clients from federal, state and local governments, corporate facilities, healthcare institutions, schools and universities, manufacturing centers, and the transportation and telecommunications industry. Our clients have peace of mind knowing we are committed to delivering best-in-class service, and we bring creativity, technology and experience to every project. Our mission is to provide management and support services at a level of quality, value, safety and expertise beyond our clients’ expectations. At NMS, we expect our employees to fulfill that mission in every aspect of their work.


The Administrative Assistant oversees financials for the food service department while providing a variety of administrative duties relative to a specialized function in support of an area's activities.

Essential Duties and Responsibilities

  • Cash handling, data entry, invoicing and reconciliation of financial reports and safe audits.

  • Logs, compiles, organizes, processes, and summarizes many different types of data.

  • Prepares reports, correspondence, complies various statistical reports/graphs to support staff, supervisors, or managers.

  • Operates or performs such standard office duties such as producing general office written or electronic correspondence, handling a variety of telephone and office equipment, observing proper procedures to handle records or other materials, etc.

  • Handles confidential information in a discreet, professional manner.

  • Assists others with overflow work or special projects.

  • Will assist in the preparation of documents affecting the functioning of the assigned area.

  • Will play varying roles in supporting or conducting an area’s ongoing business or staff meetings.

  • Deals with sales and inventory to including cash reconciliation.

  • Responsible for order of office supplies and uniforms.

  • Conducts all new employee on boarding, paper work and training.

  • Will utilize specialized computer systems and applications such as Payroll, etc.

  • Able to prioritize and multi-task in an environment with numerous interruptions.

  • Proficiency in planning and organization in a high volume fast paced kitchen.

  • Actively supports and participates in performance improvement activities.

  • Personal maturity and poise; the ability to remain composed under pressure, to make sound decisions, and to manage diversity.

  • Act as an ambassador of the department; a point of contact for all employees/new hires to assist with any concerns they may have.

  • Assists co-workers during staffing shortages.

  • Strong communication skills, in both written and verbal forms.

  • Strong team player and interpersonal skills

  • Other duties that are pertinent to the department or unit’s success also may be assigned.


Minimum Requirements

  • Must have a High school diploma or GED equivalent.

  • Must have Municipality of Anchorage Food Handler’s Card or ServSafe contingent upon 30 days of hire.

  • Must have two (2) years of office administrative experience.

  • A valid Driver’s License and an acceptable driving record for the past three (3) years to be eligible under NMS’ vehicle insurance policy.

  • Must have intermediate proficiency in Microsoft Office Suite applications; Word, Excel, Power Point and Outlook.

  • Must have the ability to type at least 45 words per minute.

  • Contract requires employees to speak, understand, read and write English.

Preferred Qualifications

  • Previous food service or hospitality industry experience.

  • 10 key by touch.

Working Conditions and Physical Requirements

Weather: Indoors: environmentally controlled; requires most or all work to be done inside.

Noise level: Moderate

Description of environment: This is an industrial kitchen located in a school setting.

Physical requirements: Employee is required to lift and/or move up to 25 lbs. Frequently required to sit, stand, walk, use hands/fingers to handle or feel, climb, stoop, kneel, crouch or crawl, talk/hear, see, taste/smell, and carry weight/lift.

Travel: None


* NMS Core Values*

Safety guides our behavior.

Honesty and integrity govern our activities.

Commitments made will be fulfilled.

All individuals are treated with dignity and respect.

The environment will be protected and sustained.

Required Language

Equal Opportunity Employer/Shareholder Preference

NMS is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran protected status or any other characteristic protected by applicable law.NANA grants employment preference to shareholders of NANA and their spouses and descendants to the extent allowed by law.

It is NMS policy to conduct background checks, drug testing and a physical assessment, as applicable, once an offer has been accepted, in accordance with company and/or contract requirements.

_ Accommodation Request_

If you are a job seeker with a disability and require accessibility assistance or an accommodation to apply for one of our jobs, please submit a request by telephone or via email. In order to appropriately assist you with an accommodation, we ask that you please specify the assistance needed in order to access our jobsite and post for a position. The dedicated email and telephonic options are listed below and are reserved only for individuals with disabilities needing accessibility assistance.

To request an accommodation by telephone, contact us at: 1-800-478-2000

To request an accommodation by email, contact us at

Job: Food Preparation & Service

Company: NANA Management Services

Primary Location: US-AK-Bethel

Shift: Day Job

Closing Date (Period for Applying) - External: Jun 7, 2021, 11:59:00 PM

Req ID: LK 00221