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Administrative Supervisor - Public Works & Engineering

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Administrative Supervisor - Public Works & Engineering

Salary

$24.06 - $30.07 Hourly

Location

2123 Market St Baytown, TX

Job Type

Full Time

Job Number

24-00153

Department

Public Works

Division

Waste Water / Pollution Control

Opening Date

06/26/2024

• Description

• Benefits

• Questions

Job Summary

The Public Works and Engineering Department is seeking a dedicated and detail-oriented Administrative Supervisor to join our dynamic team. The successful candidate will oversee administrative functions, ensure efficient operations, and support project management activities. Ideal applicants will have strong organizational skills, excellent communication abilities, and a proven track record in administrative supervision. If you are passionate about contributing to community infrastructure and thrive in a collaborative environment, we encourage you to apply.

Performs administrative duties to support the department’s overall mission and works directly with the Public Works Assistant Director. Key responsibilities include customer service, file organization and management, data entry, word processing, planning and organizing, answering the phones, responding to customer concerns, handling the day-to-day affairs of the office and assisting the front office as needed. This position also serves as the Office Coordinator, maintains office inventory, prepares travel/education requests, payroll, and prepares letters and monthly statistical reports. Decision making within the scope of responsibility is a critical function of this position.

Duties

• Supervises the Municipal Service Center office, ensuring that customer service needs are met; responds to requests from residents and Public Works/Utilities supervisors and employees for information and administrative assistance.

• Provides administrative guidance to supervisors regarding personnel matters, including documentation of status changes and disciplinary actions. Acts as timekeeper by calculating and recording time for Public Works employees.

• Responsible for day-to-day administrative support to Public Works, Assistant Directors, and supervisors, including screening calls and visitors, maintaining calendars, scheduling meetings, filing, handling confidential information, document retention and preparing correspondence.

• Receives all purchase orders for Public Works. Ensures that purchases are in compliance with the budget and are charged to the appropriate accounts.

• Responsible for reviewing individual cardholder transactions and the appropriation of departmental funds. Generates monthly reports of department funds. Generates reports each month showing the department's monthly activity. Develops and monitors division budget. Monitors all divisional budgets.

• Supervises facility maintenance for the Municipal Service Center and works with contractors to ensure work is complete.

• Performs personnel activities including hiring, training, coaching, performance appraisals, and discipline.

• Performs all other related duties as assigned.

Minimum Qualifications

Required:

• High School Diploma or equivalent (GED).

• Valid driver’s license with an acceptable driving record (must obtain TX driver’s license within 90 days).

• Three years of experience in a paraprofessional customer service or general office role.

  Preferred:

• Bilingual in English/Spanish.

Knowledge, Skills and Abilities

Ability to multitask, establish priorities, work independently, and maintain organization. Work requires continual attention to detail in entering, composing, typing and proofing data and materials. Knowledge of business machine operations, personal computers and related software, and accounting/billing processes. Must have a high level of interpersonal skills to handle sensitive and confidential situations with both internal and external customers. Position continually requires demonstrated poise, tact, and diplomacy. Ability to get along appropriately with co-workers and the public.

Here at the City of Baytown, in recruiting for our team, we welcome the unique contributions that you bring. We strive to provide a workplace where differences are honored, with a workforce that reflects the diversity of the people we serve.

Attendance is an essential function of this position. The City reserves the right to require an employee in this position to work overtime. This position provides services or performs duties for the benefit of the general public during emergency situations. These may include services or duties different from those performed in the usual course and scope of your job. In the event of an evacuation, the incumbent in this position may be required to remain to perform needed services.

Overall Position Strength Demands

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.

To promote health and wellness, we provide a comprehensive benefits program (listed below) to meet the needs of you and your family. Our goal is to help you live and work well – 365 days a year.

Medical

• United Healthcare

• Effective the first day of the month following 30 days of employment

• Annual Deductible (Network) $750 Indiv/$2,250 Family

• In-Network Benefit 80%/20% after plan deductible

• $50 co-pay (general visit)

• RX - $10 Generic/$40 Formulary/$75 Non-Formulary

• Flexible Spending Accounts: Healthcare and Dependent Care expenses

• FREE virtual visits

Dental

• Cigna Dental PPO & DHMO

• Effective the first day of the month following 30 days of employment

• Preventative & diagnostic covered at 100%

• Annual Deductible: $50/Indiv (Cigna PPO) - No annual deductible for Cigna DHMO

Vision

• Superior Vision

• Effective the first day of the month following 30 days of employment

• In-Network exam co-pay $10 & $25 materials co-pay

• Frames: $140 Allowance - Contact Lenses: $160 Allowance

Holistic Health & Wellness

• Employee Wellness Center offering FREE primary care medical treatment for employees & dependents on the Medical plan

• FREE access to gyms, Shipt, and Walmart+ through our employee medical insurance

• Gym partnership with Lee College Wellness Center & swimming pool for $58/year

• Employee Assistance Program providing employees and their household family members up to 8 FREE counseling sessions per issue per year, legal and financial assistance, will generator tools, and more!

• Sick Leave Pool providing participants additional paid sick time if accruals are exhausted.

• SmartDollar: free online program providing tips and tools from Dave Ramsey for getting out of debt and building good saving practices

Retirement

• Texas Municipal Retirement System:

• 7% employee contribution with a 14% employer match

• 5 year vesting

• Retirement Eligibility: 20 years of service/any age - or - 5 years of service/at least age 60

• FREE Life Insurance coverage up to 1X your base annual salary

• MissionSquare and Roth IRA plans: additional voluntary employee participation

Disability Insurance

• Lincoln Financial Group:

• Long-term Disability: paid for by the City. Pays 60% of monthly earnings up to $8,000 per month up to social security age, depending on the disability

• Short-term Disability: voluntary elected coverage. Pays 60% of weekly earnings up to $1,000 per week for up to the first 13 weeks of a disability

Training and Tuition Assistance

• The HUB Employee Training Center: we invest in you by equipping you with the knowledge and skills needed to live out our Purpose and Core Values

• Access to funding up to $1,500 per semester or $3,000 per year for tuition toward courses that are job-related or will enhance your work performance

Generous Paid Sick, Vacation, & Holiday Leave

• 10 holidays per year and one personal employee day per year

• 15 days sick leave per year

• Starting at 10 days of vacation per year; up to 25 days per year

• Sick and Vacation hours roll over annually up to the maximum limit

• 15 days Paid Parental Leave

To explore all of the benefits we offer, please visit: https://baytownbenefits.com/

01

Do you possess a High School Diploma or equivalent (GED)?

• Yes

• No

  02

  Do you have a valid driver's license with an acceptable driving record? (Must obtain TX driver's license within 90 days)

• Yes

• No

  03

  How many years of customer service or general office experience do you possess?

• Less than 3 years of experience

• 3-5 years of experience

• More than 5 years of experience

• I do not have any experience

  04

  If you are bilingual in which language are you most proficient?

• I am not bilingual

• Spanish

• Vietnamese

• Chinese

• French

• Urdu

• Other

• American Sign Language

  05

  How many years of supervisory experience do you possess?

• Less than 2 years of experience

• 2-4 years of experience

• More than 4 years of experience

• I do not have any supervisory experience

  Required Question

Agency

City of Baytown

Address

2401 Market Street Baytown, Texas, 77520

Phone

281-422-8281

Website

http://www.baytown.org

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