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Summary The position is located within the Nursing Service of the Bay Pines VA Healthcare System (BPVAHCS). This position is responsible for overseeing the administrative functioning of the organization including managing the outpatient nursing budget. The Administrative Officer applies analytical and evaluative skills and specialized principles and practices of management to advise, collaborate, and carry out the responsibilities of the position. Responsibilities Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Duties include, but are not limited to: Responsible for providing leadership and program coordination in the development, implementation, evaluation, interpretation, revision, and necessary corrective action of all applicable administrative policies, functions, activities, operations, and programs. Develops, plans, schedules new methods of operations that require identification of short term and long-term objectives and goals based on an understanding of the program, strategic priorities, and related initiatives within the organization. Provides advice and guidance for improvements and anticipates potential areas of concern or questions that should be addressed when making recommendations. Works with other facility Administrative Officers, Managers and Supervisors in identifying opportunities for performance improvement, defining audit topics and criteria for Performance Appraisals, and reviewing the documentation generated to assure compliance with the Joint Commission on Accreditation of Health Care Organizations (TJC), accreditation standards, Medical Center and other legal and regulatory guidelines. Maintains an awareness of resource utilization and availability, and makes recommendations to management regarding needs, distribution, or redistribution of these resources. Performs administrative work, which includes management of administrative staff and day-today activities within the Office of the DAD PCS and all other administrative areas within the service. Facilitates team or unit processes by working in collaboration with team members or employees to ensure that tasks are completed. Ensures that systems are in place to track mandatory training completion; timecard submission and clearance of departing employees, ensuring that computer access is disabled when appropriate. Records and organizes documents relating to expenditures to provide accurate and timely data and immediate visibility concerning availability of funds. Reviews financial reports and resolves discrepancies with the appropriate accounting office. Assures that all expenditures are properly authorized and documented. Establishes, organizes, and maintains a system of internal controls for the management of funds in allocated cost centers and funds associated with other programs. Evaluates, processes, and makes recommendations for effective organizational changes to support process improvement plans and goals for the entire service. Coordinates all administrative and financial functions necessary to assure the smooth and efficient functioning of the Service. Performs other related duties and responsibilities as necessary. Work Schedule: M-F, hours to be determined at time of hire. Virtual: This is not a virtual position. Position Description/PD#: Administrative Officer/PD11197A Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Authorized Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not required Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 You may be required to serve a probationary period Subject to background/security investigation Selected applicants will be required to complete an online onboarding process Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See "Additional Information" below for details. Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 07/08/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-09 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization. Specialized experience is defined as: Learns VA regulation, policies, procedures, and directives; Learn and apply newly acquired skill in applying budgetary and fiscal management principles and techniques; Acquire knowledge related to regulatory processes and initiatives, such as the Joint Commission, CARF for example; Will have a fundamental knowledge of both written and oral communication including databases and spreadsheet applications, Microsoft Office, including Word, Excel, Power Point. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must possess a master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or LL.B. or J.D., if related. This education must have been obtained in an accredited college or university. (TRANSCRIPT REQUIRED)This education must have been obtained in an accredited college or university. OR, Combination: You must possess a combination of successfully completed post-high school education and specialized experience to meet total qualification requirements at the GS-09 level. (TRANSCRIPT REQUIRED) NOTE: If using education combined with specialized experience to qualify, a copy of your transcript is required. You will be rated on the following Competencies for this position: Leadership Oral Communication Planning and Evaluating Problem Solving Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The position involves routine sedentary activities such as reading records, files, and references, writing documents and memoranda, and analyzing statistical, financial, and other work/organization related documents. Short turn-around times and constant changes in schedules and expectations are considered somewhat stressful. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Education A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/. Additional Information Receiving Service Credit or Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. Selected applicants may qualify for credit toward annual leave accrual, based on prior work experience or military service experience. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed. The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/. This job opportunity announcement may be used to fill additional vacancies. If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement.