Job Information
McGuire and Hester Contracts Administrator in Bay Area, California
Description
McGuire and Hester is a construction company that provides complete site work services: pipelines, grading paving, concrete, landscape, and mechanical. In addition to traditional project delivery methods, we are involved with design-build projects and alternative delivery methods. McGuire and Hester have played an integral role in the construction of many of Northern California’s most recognizable landmarks and infrastructure projects. Our storied past crosses more than nine decades. Our mission statement is, “Together We Build Things Right” which encompasses our business philosophy as well as our values and culture. We have a team environment that focuses on the greater good, resulting in a fantastic place to work that positively impacts our business partners and community.
Job Summary
The Contacts Administrator facilitates productive relationships with project owners, vendors, and subcontractors to ensure the efficient and complete execution of contract items
Reports to
Estimating Administrative Manager
Key Communication Partners
Director of Risk Management and General Counsel, Vice President of Operations, Vice President of Estimating, Contracts Specialist, AR Specialist, Compliance/AP, Project Managers and Project Engineers
Typical Duties
Administer contracts with Clients (order bonds, insurance, and escrow agreements as necessary)
Oversee administration of Subcontracts, Purchase Orders, Insurance, and Business Licenses
Complete preliens and prelien process
Set up job number and corresponding information in G Drive, Vista, and HeavyJob
Set up Escrow Agreements, initial set-up of job files, scan to maintain files as necessary
Enter cost codes in Vista and HeavyJob as requested
Oversee the follow-up on outstanding contracts, subcontracts, and purchase orders
Track expired certificates of insurance, request new ones, and review insurance certificates for compliance
Process internal insurance certificates at renewal time
Prepare and or process alternative insurance paperwork. Follow up on the status of the same
Process and scan insurance certificates and preliminary notices
Oversee the annual renewals of business Licenses
Ensure annual agreements are current
Assist in organizing the Contracts Specialist duties to optimum efficiency
Review and negotiate contracts with General Counsel support
Notarize contract documents as needed
Notify proper staff of new jobs, especially those with alternative insurance situations
Maintain positive business relationships with clients and business partners
Foster an efficient and productive environment
Provide assistance to other departments as needed
Qualifications
To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.
Education and Experience: high school diploma or GED preferred
Language Skills: must be able to read and write in English, and be able to negotiate contracts in a professional manner
Mathematical Skills: understanding of basic business math
Reasoning Ability: apply common sense understanding to carry out multiple-step instructions with standardized situations with occasional variables, strong discernment and excellent interpretation skills.
Computer Skills: ten-key by touch; must type at least 50 wpm, must be fluent with Microsoft Office suite. Individuals in this position will also need to be able to learn new technologies as they evolve or are implemented
Interpersonal Skills: the ability to interface and collaborate with a wide variety of people including clients, employees, managers, and agencies in a positive and professional manner
Certificates, Licenses, and Registration: Notary Certification required
Benefits
Besides a competitive salary and the best retirement package in the industry, we offer:
Family medical, dental, and vision
Company Stock (ESOP)
401k Employer Match
Bonus Program
Continuing Education Reimbursement
PTO
Paid Holidays
Paid Sabbatical Program
Personal Financial Planning
We are confident that our retirement plan is the best in the industry.
Compensation:
$70k - $96k, based on skills experience and knowledge