Job Information
Louisiana Department of State Civil Service Assistant Director of Purchasing in Baton Rouge, Louisiana
Assistant Director of Purchasing
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Assistant Director of Purchasing
Salary
$0.00 Monthly
Location
Baton Rouge, LA
Job Type
Classified
Job Number
BRCC06122024
Department
Baton Rouge Community College
Opening Date
06/12/2024
Closing Date
6/18/2024 11:59 PM Central
Description
Benefits
Supplemental Information
Baton Rouge Community College (BRCC) seeks to fill the position of Assistant Director of Purchasing. The Assistant Director of Purchasing is located in the Accounting & Finance department. This is a full-time position. This position is open for recruitment.
REPORTS TO:
Director of Purchasing
COMPENSATION:
Anticipated starting salary will be commensurate with education and work experience. For more information about Baton Rouge Community College (BRCC), visithttp://www.mybrcc.edu/.
APPLICATION INSTRUCTIONS:
Applications for this position should include a cover letter, resume/CV, transcripts, and names of contact information for three (3) work-related references. These documents must be attached to your application to be considered.
Incomplete applications will not be considered
CONTACT INFORMATION:
Jean Stepter
Office of Human Resources
Baton Rouge Community College
201 Community College Drive
Baton Rouge, LA 70806
RecruitTalent@mybrcc.edu
A criminal background check will be required of all selected applicants. An offer of employment is contingent upon passing a pre-employment background check.
This organization participates in the E-Verify program. For more information on E-Verify, please contact DHS at (888) 464-4218.
BRCC is proud to be an Equal Opportunity Employer. We promote diversity of thought, culture, and background, which connects the entire BRCC family. We don’t just accept difference – we celebrate it, we support it, and we thrive on it for the benefit of our employees, our students, and our institution.
Voluntary Self-Identification of Disability
As an executive branch state agency, the Baton Rouge Community College is required by La. R.S. 46:2597 to establish annual strategies and goals related to employment of individuals with disabilities. In order to effectively measure and report our progress to this end, La. R.S. 46:2597 requires us to ask employees if they have a disability or have ever had a disability. Because a person may become disabled at any time, we ask all of our employees to update their information at least every five (5) years.
Identifying yourself as an individual with a disability is voluntary, and we hope that you will choose to do so (if applicable). Your answer will be maintained confidentially. Completing the form will not negatively impact you in any way. For more information about this form or the Americans with Disabilities Act, visit the Office of the State Americans with Disabilities Act (ADA) Coordinator’s website at https://www.doa.la.gov/doa/office-of-state-ada-coordinator/.
Minimum Qualifications
Required Education:
- A Baccalaureate degree plus four years of professional level experience in procurement or contract management.
Required Experience:
- 4 years related experience.
Required Knowledge, Skills, & Abilities
Proficient in Word, Excel and Outlook
Proficient - in the Louisiana Procurement Code including but not limited to Revised Statutes Titles 38 and 39, LAC Rules and Regulations, and current Small Purchase Executive Orders and PPM 49 for Travel
Ability to effectively handle confidential/sensitive matters and effectively communicate orally and in writing with all levels of the organization
Ability to set priorities, manage multiple projects and meet deadlines.
Performing budget analysis and conducting research
Microsoft Office products to include advanced Excel.
Communication – Clearly conveying information and ideas through a variety of media to individuals or groups in a manner that engages the audience and helps them understand and retain the message.
Collaboration – Working effectively and cooperatively with others; establishing and maintaining good working relationships.
Initiating Action – Taking prompt action to accomplish objectives; taking action to achieve goals beyond what is required; being proactive.
Preferred Qualifications
Preferred Experience:
- 6 years related experience
Preferred Required Knowledge, Skills, & Abilities
Technical Skills - Strives to continuously build knowledge and skills; shares expertise with others.
Customer Service - Responds promptly to customer needs.
Interpersonal Skills - Maintains confidentiality.
Oral Communication - Responds well to questions; participates in meetings.
Written Communication - Presents numerical data effectively.
Planning/Organizing - Prioritizes and plans work activities; uses time efficiently; organizes or schedules other people and their tasks.
Professionalism - Reacts well under pressure; accepts responsibility for own actions; follows through on commitments.
Quality - Monitors own work to ensure quality.
Adaptability - Changes approach or method to best fit the situation; able to deal with frequent change, delays, or unexpected events.
Dependability - Keeps commitments; commits to long hours of work when necessary to reach goals
Job Concepts
The Assistant Director of Purchasing plays a pivotal role in supporting the Purchasing Department's operations, ensuring seamless procurement processes across the institution. Working closely with the Director of Purchasing, the responsibilities encompass a wide array of tasks aimed at efficiently acquiring essential services, supplies, equipment, and travel arrangements while adhering to regulatory guidelines and organizational policies.
The Assistant Director of Purchasing is instrumental in upholding procurement excellence at BRCC, leveraging expertise to streamline processes, mitigate risks, and drive cost savings while maintaining the highest standards of integrity and compliance.
40% Procurement Excellence:
Execute procurement activities in alignment with the Louisiana Procurement Code, Revised Statutes Admin Code, Executive orders, Ethics Rules, and PPM 49.
Spearhead the acquisition of operating services, supplies, equipment, professional services, and travel arrangements, crafting bid documents and contracts with meticulous attention to detail.
Manage less complex projects while maintaining compliance with procurement regulations, ensuring transparency and integrity throughout the process.
20% Oversight and Compliance:
Review P Card purchases for regular items and travel, meticulously verifying documentation accuracy and completeness.
Supervise travel-related procurement activities to ensure strict adherence to PPM49 guidelines, minimizing risks and optimizing cost-effectiveness.
15% Bid Management and Contractual Negotiation:
Collaborate with the Purchasing Director in developing and finalizing bid documents for Invitations to Bid, streamlining the procurement of operating services, supplies, and equipment.
Facilitate the acquisition of quotes for small purchases in accordance with executive orders, ensuring competitive pricing and value optimization.
Engage in vendor negotiations as necessary to secure favorable terms and conditions for BRCC agreements.
10% Training and Support:
Provide comprehensive training and guidance to BRCC staff on procurement processes, addressing queries and concerns with professionalism and expertise.
Foster effective communication with vendors, facilitating seamless order processing and resolving purchasing-related inquiries promptly.
Play a key role in onboarding new employees, equipping them with essential knowledge on purchasing procedures, contract management, and Banner system utilization.
10% Contract Renewal and Process Improvement:
Review and assess term contracts for renewal, leveraging data analysis to inform strategic decision-making and enhance procurement procedures.
Drive continuous improvement initiatives by collecting and analyzing procurement data, identifying opportunities for process optimization and efficiency gains.
Process documents related to smaller 'Public Works' projects within BRCC's DPA under the guidance of the Purchasing Director, ensuring compliance with relevant regulations.
Other duties as assigned (5%)
Benefits for unclassified employees are determined by the individual hiring authority.
Agency
State of Louisiana
Address
For agency contact information, please refer to
the supplemental information above.
Louisiana State Civil Service, Louisiana, 70802
Phone
(866) 783-5462
Website
http://agency.governmentjobs.com/louisiana/default.cfm
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