Job Information
AMS LLC dba Gagne Foods FT Production Office Manager in Bath, Maine
This job was posted by https://joblink.maine.gov : For more information, please see: https://joblink.maine.gov/jobs/1083051
Print Date: 10/30/17
Revised Date: 07/16/21
Version: 6
GF Doc#: A21109
SQF Practitioner Approval KGM
Gagne Foods
25 Wing Farm Parkway
Bath, Me 04530
(207) 386-5071
www.gagnefoods.com
Job Description- Production Office Manager / SQF Administrator
The Production Office Manager supports all production, sanitation and operation functions with expert administrative skill. They help create office management procedures that ensure effectiveness, efficiency and compliance. The Office Manager will identify ways to add value across teams through execution of projects and strategic initiatives. Decision making capability, detail orientation, sense of accountability and creative problem solving are crucial to ensuring success in the role.
As the SQF Administrator, their key responsibility is the maintenance of production certifications and related food safety and quality assurance documents. They support company operations by maintaining documentation in accordance with company standards, best practices, and as required by certifying agencies. They are fully responsible for maintaining the Safe Quality Food (SQF) system. They assist in the development, implementation and maintenance of the Food Safety Plan while complying with all regulatory requirements. They work closely and collaboratively with Plant Manager, Production Manager and QA/QC FS Manager to ensure rigorous compliance. Reports to the CEO/President.
Essential Job Functions
Maintain the SQF document system
Back up SQF Practitioner
Responsible for maintaining and implementing staff training documentation needs with in the SQF system
Understands and ensure compliance of Gagne Foods SQF program and ensure compliance with related policies and procedures
Maintains all documentation for raw materials and register
Creates and keeps all finished product specification records up to date
Maintains the company Customer Complaint Register
Maintains records and obtains UPC codes on both GS1 US and Canada
Follows all Food Safety guidelines, such as, but not limited to: Good Manufacturing Practices (GMPs), Allergen Program, Quality, Hazard Analysis and Critical Control Points (HACCP), Sanitation
Ensures all documentation for Contract Manufacturing is up to date
Keeps current on standards to obtain Kosher certificates
Responsible for Canadian Documentation process/uploading. Including TCE, packaging portal, and GS1 Canada and SQF, and other required paperwork
With others, selects, evaluates and monitors approved suppliers and raw materials
Keeps current on changing industry landscape and ensures compliance and continuous improvement
Provides current and historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of production related records
Reads, analyzes, and interprets and general food industry periodicals, professional journals and government regulations and provides senior management with a summary idea that could scale to business needs
Effectively writes professional reports, business correspondence (contract manufacturing, Food Safety/Food Quality (FS/FQ), 3rd party audits, Identity preserved foods, SQF and National Sanitation Foundation (NSF) and procedure manuals as required
Assists with Organic certification and compliance
Competencies
Highly proficient with Microsoft Word, Excel and PowerPoint software programs
Working knowledge of Food GMPs, Standard Operating Procedure (SOPs), Standard Sanitation Operation Procedure (SSOPs), HACCP/Food Safety, Regulatory and Environmental guidelines
Excellent administrative skills
Strong attention to detail; strong time management, project management, and organizational skills; able to perform a wide variety of tasks and multi-task efficiently
Open/direct communicator with strong decision-making skills
Able to accept direction. Needs to be comfortable and flexible with evolving priorities and roles.
Problem solver who can see the downstream effect or potential unintended consequences of actions
Able to effectively gather,