Job Information
Johns Hopkins University Sr. Grants & Contracts Analyst in Baltimore, Maryland
The Johns Hopkins University Department of Neuroscience is seeking a Sr. Grants & Contracts Analyst who will manage financial and administrative activities involving both non-sponsored and sponsored federal, non-federal grants, contracts, and agreements for assigned faculty. Primary duties include sponsored funding proposal preparation and submission, award set-up, account monitoring, financial reporting, and close out. Develop financial reports for forecasting and result analysis and ensure compliance with university and/or agency regulations and restrictions. The position will directly report to the Administrator of the Department of Neuroscience.
Specific Duties & Responsibilities
Partner with and act as final point of contact with departmental faculty and/or budgetary staff and the Office of Research Administration toward the planning and development of application submissions to various federal offices, private agencies/foundations and commercial companies.
Understand and utilize institutional policies for pre-award grant process and sponsor guidelines.
Coordinate grant proposals, create and review budgets, budget justifications, and other required administrative documents.
Review budgets and related justification for appropriateness and completeness of content.
Ensure that applicable indirect costs have been applied. Review involves accuracy of content and adherence to relevant guidelines.
Responsible for the timely preparation of proposal budget for Principal Investigator (PI) review.
Manage assigned grant submissions to ensure timeliness and accuracy.
Provide instruction, preparation assistance and support related to grant application procedures.
Track proposals, contracts, and other documentation through signature/approval process.
Serve as liaison between research units, central offices, and funding agencies.
Coordinate the process of setting up awards after grant numbers are assigned, including reviewing award, verifying award set-up, and ensuring personnel is set up appropriately.
Compile working papers and approved budgets: ensure that expenditures for budgets, grants, and contracts are monitored and that reports are prepared to maintain balanced accounts.
Monitor receipt of payments from sponsors. May participate in the development of payment schedules.
Assist with preparation and submission of all progress reports and Financial Status Reports (FSRs).
Work with domestic and international sites in terms of compliance, subawards, invoicing, vendor payments, etc.
Administer the expenditure of funds, ensuring that funds are expended according to sponsoring organizations stipulations and appropriate university guidelines.
Recommend and implement changes to ensure balanced accounts.
Analyze budget patterns, project expenditures, and develop financial reports for forecasting, trending, and results analysis.
Submit requests for new subaward agreements, independent contractors, and service agreements.
See requests through from start to finish.
Monitor and set up sub-recipients, assist in sub-recipient desk reviews and audits. Process sub invoices for payment.
Prepare 12-month salary support projections for assigned faculty/support staff and identify potential support gaps.
Complete the monthly reconciliation process to monitor expenditures on assigned accounts.
Prepare non-payroll cost transfers to fix any erroneous charges as needed.
Submit EFORMs in SAP to allocate salary distributions for assigned faculty/support staff.
Assist other staff with EFORMs as needed.
Meet regularly with faculty to review accounts, forecast spending and salary support. Plan for future grant submissions.
Notify Administrator when salary shortfalls are expected.
Function as a liaison between the department and other university offices and departments.
Remain updated on changes in policy and sponsor’s requirements.
Identify budget issues, provide alternative solutions, and resolve problems.
Use various software applications such as spreadsheets, relational databases, statistical packages, and graphics packages to assemble, manipulate, and/or format data and/or reports.
As needed, assist in training other finance staff with financial processes, policies, and procedures.
Work independently with minimal supervision, manage administrative and financial activities for assigned faculty.
Perform other duties as required.
Minimum Qualifications
Bachelor's Degree.
Four years of related experience in sponsored research and/or financial positions, preferably in an academic or medical setting.
Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
Successful completion of the RAT program (13-15 months) is equivalent to two years of relevant experience for this position. If an employee does not successfully complete the program, no additional experience will be applied.
Preferred Qualifications
MS Excel skills.
SAP, Coeus, FIBI, NIH eRA Commons.
Knowledge of budget preparation and grant submission process.
Accounting and budgeting theory and practices.
Thorough knowledge and understanding of The Johns Hopkins University accounting system and related fiscal offices.
Able to make independent judgments and to act on decisions daily.
Have flexibility to work on several tasks simultaneously and to meet various concurrent deadlines.
Knowledge of external Federal guidelines/procedures for grants and contracts, including NIH, NSF, DOD.
Classified Title: Sr. Grants & Contracts Analyst
Role/Level/Range: ATP/04/PD
Starting Salary Range: $62,300 - $109,000 Annually ($83,900 targeted; Commensurate with experience)
Employee group: Full Time
Schedule: Monday to Friday: 8:30 am – 5 pm
Exempt Status: Exempt
Location: School of Medicine Campus
Department name: SOM Neuro Sci Neuroscience
Personnel area: School of Medicine
Equal Opportunity Employer:
Johns Hopkins University is an equal opportunity employer and does not discriminate on the basis of race, color, gender, religion, age, sexual orientation, national or ethnic origin, disability, marital status, veteran status, or any other occupationally irrelevant criteria. The university promotes affirmative action for minorities, women, disabled persons, and veterans.