Job Information
Space Telescope Science Institute Institutional Archives Intern (Library) in Baltimore, Maryland
Description
The Space Telescope Science Institute (STScI) is a multi-mission science operations center for NASA’s flagship observatories. Our world-class astronomical research center is based on the Johns Hopkins University Homewood campus in Baltimore, Maryland. (Click here to learn more about STScI (https://www.stsci.edu/who-we-are) ). This position can support hybrid work. Candidates must reside in our local market. (MD, DE, VA, PA, DC & WV).
Space Telescope Science Institute (STScI) is looking for an archives intern to assist archives staff with capturing, curating, and preserving assets of enduring value that highlight the milestones and achievements of the institute and its flagship missions. This is an excellent opportunity to gain hands-on experience assessing, deduplicating, processing, describing, and enriching both digital and analog materials.
Please check with your local university to confirm this experience will qualify as work for credit. Hours are flexible 8 a.m. – 6 p.m., Mon-Fri. The successful candidate will be expected to work 6-12 hours per week depending on availability and/or university credit requirements, with an on-site presence at least one day per week. The duration of the internship is one academic year, from Sept 2024 through May 2025.
Duties & Responsibilities
With assistance from the Institutional Archive staff, you will:
Assist with data entry and clean up for existing records in the collections management system (CMS)
Enter affiliations for co-authors and contributors
Enter Table of Contents
Ensure all creator entries have alternate creator(s) and affiliation authorities listed within the CMS
Assist in de-duplication of electronic-only and analog records
Assist in metadata creation for unprocessed records
Assist in processing of analog records for storage at Johns Hopkins University (JHU) facility
Create collection inventories documenting item descriptions and management history
Organize and rehouse materials of various formats
Assist with curation of revolving exhibits
Contribute to Institutional Archive communications (newsletters, Archive Slack channel)
Assist with migrating digital collection to a new collection management system
Develop user guides and/or training materials for general users
Test access to digital items and user navigation experience
Conduct web crawls to capture online content
Supervision
Works independently under the general direction of archive staff, including Processing Archivist, Digital Archivist, and the Deputy Branch Manager after initial training (2-4 weeks), with regularly scheduled check-ins throughout the duration of the internship.
Qualifications
Demonstrated interest in pursuing a career in archives.
Candidates enrolled in an accredited Bachelor’s or Master’s program in archives or similar, such as museum studies, will be given preference.
Recent graduates (past 12 months) may also apply.
Please note previous experience working in an archive is not required – this is an entry level opportunity to give prospective or current students, or recent graduates, an opportunity to gain experience working in a scientific archive.
Ability to follow through on a documented process or workflow with multiple steps or phases.
Ability to make decisions and recognize when it is necessary to defer to other staff.
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Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)