Job Information
Johns Hopkins University Budget Analyst in Baltimore, Maryland
We are seeking a Budget Analyst who will manage daily financial activities in the Department of Anthropology, including non-sponsored and sponsored accounts, manage and process SAP-related documents, payroll-related activities for faculty & students, reimbursements via Concur and SAP, and arrange for the allocation, payment, and reconciliation of departmental procurement and travel cards. They will also oversee the monthly reconciliation of the department’s main account, assist with budget planning, and manage financial activities for endowment funds. This position is a hybrid position, requiring in-person attendance on the Homewood campus for 3–4 days per week. While this is a hybrid position, the employee would be fully on-site during the first month, for training, onboarding, and in-person meetings.
Specific Duties & Responsibilities
Departmental Administration
Respond to questions from students and faculty promptly and courteously. This includes answering inquiries about finances and anything else they may need help with. This will help students—domestic and foreign—understand JHU's numerous processes and policies.
Assist new faculty and staff with relocation and funding inquiries. Troubleshoot technical issues for students and faculty with departmental, financial, and school systems and applications.
Assist colleagues in planning, promoting, funding, and organizing departmental events for staff, students, JHU, and the general public regularly.
Provide primers and guidance on JHU guidelines for travel, finance, and other aspects as faculty and student concerns arise.
Financial Administration
Process accounts payable, procurement & travel card transactions, awards, event expenses, and research reimbursements for professors and students.
Track costs, identify discrepancies, and consult with internal constituents to find solutions.
Troubleshoot unique financial situations around reimbursement, fellowship payments, and assistantship payments, per the global nature of Anthropology research.
Establishing and closing the department budget and sponsored project files as per deadlines and fiscal year.
Deposit external funds and ensure accounts are created, administered, and closed according to agency and university guidelines.
Enroll new payees & participants in PaymentWorks, and help troubleshoot the process, particularly in the case of those with international banking.
Assist with arranging travel, domestic and international, for non-JHU visitors for conferences & events, using the department’s CBTC, and in collaboration with faculty/students and World Travel Inc.
Initiate journal transfers between departments and funds, as needed for events, conferences, projects, and repayments.
Initiate payroll changes for faculty and students, per yearly adjustments and new funding.
Supervises the payment of student workers, both research and office assistants, ensuring accurate timesheets and timely compensation.
Collaborates across KSAS and the university, to request or offer assistance, learn or teach administrative knowledge, and ensure faculty, students, and departments have the correct funds in the correct place.
Teach staff and students about JHU's many financial policies that apply to their needs, including travel regulations, acceptable and permissible reimbursements, and reimbursement cycles.
Organize and maintain department, student, and faculty database documents to track non-sponsored and sponsored funding activity.
Organizes & maintains accurate, secure, and up-to-date financial records.
Creates and updates database records with minimal errors.
Provide clear, concise, accurate, and timely analysis to support the department, faculty, administrator, and departmental chair’s decision-making.
Decisively completes transactions and answers inquiries about data and technology.
Maintains professional, courteous communications with internal and external contacts.
Grants Administration
Work in tandem with the sponsored projects team, students, and faculty.
Facilitate submission of grant proposals through COEUS/FIBI and Research.gov
Review proposal documents to ensure that applicable direct and indirect cost rates are calculated and applied.
Review grant guidelines for the university and sponsor with PI and co-PIs.
Review and edit grant proposal text, while conferring with faculty, to ensure clear & consistent language in proposal documents.
Process timely reimbursements via SAP & Concur, with additional consideration of additional sponsor & JHU requirements.
Initiate and collaborate with PIs with reports, extensions, and other regular administrative matters specific to sponsored projects.
Confers with sponsored projects for proposal clarifications or problem resolution.
Disseminate information to key parties promptly, as is required with the short window between JHURA approval and final proposal submissions.
Communicate between the PIs, JHURA, and the sponsored projects team to ensure all parties are kept up to date on current and forthcoming issues.
Schedules & arranges all other workflows around time-sensitive grant needs of faculty & students, often remotely while PIs are abroad or otherwise remote.
Educate PIs about the process, as well as the administrative requirements of the sponsor & JHU.
Confer with students before field research to review the completion and submission of expense logs, receipts, and reimbursement policies.
Work with students while they are abroad in the field, to compile & submit regular (and personally vital) reimbursements from their grant funds.
Analyze expenditure logs to verify costs per approved proposal budgets, as well as sponsor & JHU guidelines.
Submits documentation within established guidelines.
Monitors the calendar concerning Anthropology grant deadlines and opportunities.
Under impending deadlines, assist PIs in completing their proposals to represent JHU to the sponsor.
Perform other duties assigned.
Special Knowledge, Skills, & Abilities
Strong interpersonal, oral, and written communication, financial, analytical, organizational, and computer skills.
Ability to initiate and complete work assignments with a minimum of direction, exercising sound independent judgment while also understanding when additional direction/expertise is needed on matters of complexity.
Demonstrated proficiency in office technology (Teams, Zoom, Zoom capable TVs, Windows 8/10/11), including financial accounting systems and Microsoft Office 365 Suite (Excel, Word, Outlook, Access).
Ability to operate common office equipment, including computers, facsimile (FAX), photocopiers, and printers.
Ability to adapt to changing priorities and requirements in a fast-paced environment.
General understanding of external Federal Guidelines and procedures regarding grants and contracts.
Demonstrate a continued willingness to learn new systems, applications, and methods to better serve the department and JHU.
Minimum Qualifications
Bachelor's Degree in Finance, Accounting, Business or related field.
One year of related progressively responsible experience.
Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
Preferred Qualifications
Master’s Degree in Finance, Administration, or a related field.
Experience with the federal & private grants process.
Strong familiarity with,
Johns Hopkins’ financial systems
SAP functions & navigation, Concur.
COEUS/FIBI
Research.gov
PaymentWorks
TimesheetX
SIS & SEAM
Classified Title: Budget Analyst
Role/Level/Range: ATP/03/PB
Starting Salary Range: Min $45,700 - Mid $62,850 - Max $80,000 Annually (Commensurate with experience)
Employee group: Full Time
Schedule: Monday - Friday, 8:30am - 5:00pm
Exempt Status: Non-Exempt
Location: On-site/Homewood Campus
Department name: Anthropology
Personnel area: School of Arts & Sciences
Equal Opportunity Employer:
Johns Hopkins University is an equal opportunity employer and does not discriminate on the basis of race, color, gender, religion, age, sexual orientation, national or ethnic origin, disability, marital status, veteran status, or any other occupationally irrelevant criteria. The university promotes affirmative action for minorities, women, disabled persons, and veterans.