Campus Pride Jobs

Vantage is a leading supplier of naturally derived specialty ingredients and formulations that cater to the evolving needs of industrial and consumer markets. Through our chemistries, our customer focus and our global footprint, we are ENABLING TOMORROW’S SOLUTIONS TODAY.

As a company on the move, you’ll be working as part of a collaborative team and getting to know the cultural diversity of our world. We learn from each other to constantly improve, adapt and iterate. We value the voice and talent of our colleagues by empowering them to drive their unique ideas to completion. We’re convinced that exceptionally motivated employees produce outstanding results. Most importantly, we know you’re going to like it here. For more information visit: www.vantagegrp.com or LinkedIn/vantage

Nature and Purpose

The Accounting Clerk/Administrative Assistant is responsible for handling the administrative tasks associated with the farm and Tucson operations. This position is required to work one or two days a week at the Dateland Jojoba farm, and three to four days a week at the Tucson office.

Accountabilities with Key Outcomes

1. Purchases and Expenses

• Track expense requisitions and request POs for purchase as instructed by the Farm Manager.

• Process invoices with account codes for approval and submit to accounting.

• Create reports for tracking expenses by asset or area for the purpose of cost analysis.

• Coordinate quote requests

2. Safety (Farm and Tucson Site)

• Maintain safety files on shared drive, including safety audits, observation & coaching, and task exposure assessments.

• Maintain files for safety program, including safety training records

• Update JSA/SOP digital files.

• Participate as a member of the safety committee (Take notes and distribute. actions to attendees for monthly safety committee meetings. Update actions items tracking list).

• Coordinate annual safety meeting (Create and prepare forms for employees. Translate documents to Spanish for training and meetings).

3. Record Keeping & Documentation

• Organic Certification – Maintain files for tracking and documentation records

• Maintenance Tracking – Update spreadsheet with repairs, expenses and daily maintenance on tractors, implements, vehicles, buildings, harvest

• Inventory – track fertilizer and chemicals inventory

• Input Data and generate digital reports per manual forms: Rainfall/Temperature Data, Irrigation calendar & water application records, Projection and harvest data, Field input records & inventory (fertilizer, pest control).

4. General Administrative (Farm and Tucson Site)

• Help facilitate communication and completion of forms for HR.

• Order Office Supplies.

• Provide general administrative and clerical support including, opening and sorting mail, data entry mailing, scanning, faxing and copying to management.

• Filing (maintain electronic and hard copy filing system).

• Create new forms, as needed.

• Maintain contact lists.

• Manage calendar for meetings, training, with employees.

• Assume responsibility for maintenance of office equipment, including computers, copy machines and fax machines.

• Other duties as assigned by Farm Manager or Operations Director.

5. Travel to Dateland Jojoba farm one to two days per week.

Knowledge, Skills, Abilities and Experience

Essential

• High school diploma or GED or completed degree(s) from an accredited institution that are above the minimum education requirement

• 2-3 years Accounting clerk experience

• 2-3 years Administrative experience

• Bilingual (Spanish/English)

• Strong documentation and paperwork management skills

• Effective verbal and written communication skills

• Familiarity with financial software

• Proficiency in Microsoft Office products such as Word, Excel, and Outlook

• Reporting skills

• Typing proficiency

• Organization, attention to detail, productivity, and dependability

Desirable

• Agricultural experience

Vantage is a leading supplier of naturally derived specialty ingredients and formulations that cater to the evolving needs of industrial and consumer markets. Through our chemistries, our customer focus and our global footprint, we are Enabling Tomorrow's Solutions Today.

As a company on the move, you’ll be working as part of a collaborative team and getting to know the cultural diversity of our world. We learn from each other to constantly improve, adapt and iterate. We value the voice and talent of our colleagues by empowering them to drive their unique ideas to completion. We’re convinced that exceptionally motivated employees produce outstanding results. Most importantly, we know you’re going to like it here.