Job Information
UNIVERSITY OF TEXAS AT AUSTIN Senior Administrative Clinical Program Coordinator, Psychiatry and Behavioral Sciences, Dell Medical School in Austin, Texas
Collaborates with the leadership to support the implementation of clinical projects for the Texas Child Mental Health programs. Collaborates with leadership to track and facilitate progress on clinical goals and priorities. Drives organizational efficiency by optimizing processes, workflows, and resource allocation.Coordinates with TCHMP leadership and Dell Medical School to support implementation of the CPWE program. Supports development of psychiatry rotation schedules for medical residents rotating through LMHAs. Ensures medical residents have building access and equipment necessary for LMHA rotations. Coordinates with Dell Medical School residency coordinator to ensurerotation schedules meet residency requirements.Assists leadership with a large volume of reports. May counsel leadership on departmental matters. Coordinates, tracks, performs, and monitors various clinical functions according to policy and priorities, including purchase requests, calendar management, and human resource position requests.Reviews and edits proposals, memoranda, reports, and publications, and maintains and organizes files. Examines and answers correspondence. Obtains and disperses information, and reviews pertinent information so gathered. Processes, routes, and responds to inquiries from patients, families, and the public. Maintains accurate and professional correspondence logs, files, information, databases and other tracking systems as necessary. Communicates with other team members, Dell Medical School staff members, electronic health records administrators, and other stakeholders as needed. Manages inter- and intra-departmental communication through e-mail, phone, video conference, and other mechanisms. Drafts professional correspondence, invitations, reports. Fields inquiries from partners, clients, customers, and colleagues. Manages email correspondence.Supports the clinical use of project management software and processes such as, clinical training materials, intranet resources, Smartsheets, documentation, and other guidance. Works closely with the Texas Child Mental Health leadership to address project flows and deadlines leveraging the teams project management software. Updates dashboards and project management software accordingly.Develops and maintains FAQs, dashboards, websites, workflows, and instructions to ensure clinical efficiency in staff and student onboarding, training, and off-boarding cycle. Provides trainings and assistance as needed. Provides technology support and escalates issues as needed. Interviews and trains new personnel, as needed.Assists with special projects and related tasks as needed.Other related duties as assigned.