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Job/Position DescriptionAdministrative Assistant VThe Administrative Assistant V works under the general supervision of the Administrative and HR Coordinator for Regional and Local Health Operations (RLHO). Performs advanced administrative and technical assistance work for the RLHO Office of the Associate Commissioner (OAC), also called RLHO Division Office. Requires highly professional communication skills as this position will support and communicate on behalf of Division Office leadership and staff. Works with the Administrative and HR Coordinator to prioritize and coordinate tasks and deadlines which requires strong attention to detail, independent thinking, time management skills, initiative, and consistent follow-up to ensure that tasks are completed accurately, timely, and of the highest quality. Requires knowledge and use of proper English, spelling, grammar, and punctuation for written and verbal communication. Support functions include interview and employee onboarding and offboarding coordination, purchasing including requisition entry, meeting (in person and virtual) and webinar coordination, travel coordination, and scheduling and calendar support. Composes correspondence, reports, presentations, and other documents for OAC staff. Maintains an administrative operation manual for the Division Office and assists with record retention activities and HEART/Complaint requests.Performs front desk and reception coverage, RLHO mailbox management, office supply inventory, and facilities and maintenance requests and serves as backup for these functions as needed. Knowledgeable of office practices and administrative policies and procedures. Communicates effectively and in a professional manner with internal and external partners. Works under limited supervision with considerable latitude for the use of initiative and independent judgment. This position may be required to work outside of normal business hours during legislative sessions or during emergency response situations.Essential Job Functions25% Provides senior-level administrative support to RLHO Division Office Leadership and Staff. Functions include interview coordination (scheduling, communicating with panel members and applicants, coordinating skills assessments), assisting managers with new employee onboarding (requesting IT equipment, badge, workspace preparation, coordination of orientation materials), and assisting with employee offboarding. Serves as a travel coordinator for Division Office Leadership and staff, including entering data in eTravel; making flight, rental car, and hotel reservations; generating itineraries; and coordinating with internal and external partners on behalf of the traveler. Performs travel reimbursement functions in the eTravel to ensure timely and accurate reimbursement of travel expenses. Composes, edits, and proofs correspondence, reports, spreadsheets, presentations, and other documents for Division office staff. May communicate by phone, in person, or via email on behalf of Division Office staff. 15% Tracks Division inquiries, correspondence, memos, and assignments; updates processes; and recommends process improvements. Serves as a secondary point of contact for records retention activities for the RLHO Division by ensuring compliance with records management policies and procedures, maintaining record retention schedules and communicating records management requirements to staff, and attending trainings and meetings to stay informed of records requireme https://jobshrportal.hhsc.state.tx.us/ENG/CareerPortal/job_profile.cfm?szOrderID=609781 Copy the URL in the preceding sentence to an Internet Explorer browser to apply to the job directly through the Texas Health and Human Services Career Portal.