Job Information
DLA Piper Legal Support Assistant in Austin, Texas
DLA Piper is, at its core, bold, exceptional, collaborative and supportive. Our people are the backbone, heart and soul of our firm. Wherever you are in your professional journey, DLA Piper is a place you can engage in meaningful work and grow your career. Let’s see what we can achieve. Together.
Summary
As a Legal Support Services team member, this position is dynamic and collaborative. The day begins with receiving assignments from lawyers and legal executive assistants within our Investment Funds Group and working in unison with other team members to ensure the timely and accurate completion of work. The role involves preparing, editing, and proofreading a variety of documents, including correspondence, agreements, pleadings, spreadsheets, client manuals and presentations, which may require the use of transcription/dictation equipment.
Location: This position is located in our Austin, Texas office.
Responsibilities
Receives assignments from lawyers and legal executive assistants within our Investment Funds Group and working in unison with other team members to ensure the timely and accurate completion of work.
Monitor, accept, and complete work assignments through the firm’s software delegation tool and via email.
Handle various administrative tasks, such as processing expense reports, check requests, time entry, prebilling tasks, conflicts checks, and opening new client/matters.
Managing calendars, scheduling, arranging travel, and organizing documents, as needed.
Special projects to monitor and track Investment Funds deals and checklists, and enter deal details into the firm’s Experience Hub will be a focused requirement of the role.
File documents using our electronic system and assist with research for projects, pulling documents, and other related tasks.
Ability to move from a variety of projects/special requests is crucial, as is the ability to prioritize to meet deadlines.
Perform a variety of tasks utilizing the firm’s technology, including conducting document searches and uploading documents from various sources to firm e-Rooms/web rooms, using consistent naming protocols.
Remain current in technical skills by taking offered courses and attending organized meetings and training as appropriate.
Desired Skills
Must have basic knowledge of Microsoft office. Good verbal and written communication skills and strong interpersonal skills required to interact with team members, business professionals, lawyers and other firm departments on a daily basis. Must have a professional demeanor and strong work ethic. Must have the ability to organize and prioritize multiple assignments and have strong attention-to-detail and follow through skills. Must work effectively in a fast-paced environment. Must be a self-starter and demonstrate the ability to take ownership and also work effectively as part of a team. Must maintain confidentiality and demonstrate strong professional judgement.
Minimum Education
- High School Diploma or GED
Minimum Years of Experience
- 1 year experience performing basic office and clerical type duties in a law firm or professional service organization.
Essential Job Expectations
While the specific job requirements of a DLA Piper position may vary depending upon scope of the job and area of specialty, there are certain universal requirements that are expected of all DLA Piper employees, which include but are not limited to:
Effectively communicate, verbally and in writing, with clients, lawyers, business professionals, and third parties;
Produce deliverables, answer phone calls, and reply to correspondence in an efficient and responsive manner;
Provide timely, accurate, and quality work product;
Successfully meet deadlines, expectations, and perform work duties as required;
Foster positive work relationships;
Comply with all firm policies and practices;
Engage in both physical and sedentary activity, such as (a) working at a computer for extended periods of time, including on-screen reading and typing; (b) participating in digital/virtual conference calls; (c) participating in meetings as needed;
Perform all other duties, tasks or projects as assigned.
Our employees are expected to embrace and uphold our firm values as a part of our DLA Piper culture. We are committed to excellence in how we represent our clients and develop our people.
Physical Demands
Sedentary work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
Work Environment
- Requires regular in-office presence, with some flexibility to work from home upon approval. The firm’s in-office work requirements may be modified in the firm’s discretion.
Disclaimer
The purpose of this job description is to provide a concise statement of the work elements and to organize and present the information in a standardized way. It is not intended to describe all the elements of the work that may be performed by every individual in this classification, nor should it serve as the sole criteria for personnel decisions and actions. The job duties, requirements, and expectations for this position may be modified at the Firm’s discretion at any time. This job description does not change the at-will nature of employment. Reasonable accommodations may be made upon request to permit individuals with a disability to perform the essential functions and responsibilities of the position or to participate in the job selection process.
Application Process
Applicants must apply directly online instead of sending application materials via email. If you have a request for an accommodation during the application process or have any questions about the process, please contact careers@us.dlapiper.com. Please add dlapiper@myworkday.com to your list of safe senders.
Accommodation
Reasonable accommodations may be made upon request to permit individuals with a disability to perform the essential functions and responsibilities of the position or to participate in the job selection process. If you have a request for an accommodation during the application process, please contact careers@us.dlapiper.com .
Agency applications will not be considered.
No immigration sponsorship is available for this position.
DLA Piper is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Job applicant poster viewing center (https://mandatoryview.com/?LicenceId=09b17fa3-b781-4022-bfdd-ec61a570463c&ProductType=OnlineApplicant) .
DLA Piper is, at its core, bold, exceptional, collaborative and supportive
Our people are the backbone, heart and soul of our firm. Wherever you are in your professional journey, DLA Piper is a place you can engage in meaningful work and grow your career. Let’s see what we can achieve. Together.
Get to Know Us
We invite you to learn more about us. Please visit the following pages for more information about DLA Piper.
Laterals (http://www.dlapiper.com/en-us/careers/laterals)
Lateral Partners
Law Students (http://www.dlapiper.com/en-us/careers/law-students)
Business Professionals
Recruitment Agencies:
Per the terms of our agreement, all candidates must be submitted through the firm’s agency portal for consideration. If you have an agreement with the firm, please log in to the agency portal via the following link (https://www.myworkday.com/wday/authgwy/dlapiper/login.htmld?redirect=n) to review positions accepting agency submissions.
Lawyer Positions Only: If you do not have an agreement with us and would like us to consider candidates, please send a blind candidate profile to legalrecruiting-bos@dlapiper.com