Job Information
UNIVERSITY OF TEXAS AT AUSTIN HTB Senior Administrative Associate, Facilities, Dell Medical School in Austin, Texas
Greet and direct visitors to the correct facilities within Dell Medical School buildings. Answer multi-line phone system. Provide general information/guidance on Dell Medical School facilities at the HTB 1st floor reception desk. Maintain / service several conference rooms for the Health Transformation Building (HTB) including scheduling, ensuring they are clean and stocked with supplies if needed, and approving calendar requests. Validate parking tickets for visitors. Handle sensitive information with discretion. Arrange scheduling with Vendors as directed by Dell Med Facilities staff.Acquire knowledge of the premises and emergency evacuation protocol. Respond to complaints and find the appropriate solution.Maintain an inventory of current up to date maps and other informational handouts necessary to provide to visitors with information about the HTB facilitate and their locations inside the building. Work with Dell Med Communications, Dell Med Marketing, UTHA, and tenants on obtaining and maintaining a current version of this information upon request.Maintain current email notification list for all Dell Med faculty, staff, and affiliates by group and floor inside HTB.Order and restock, as needed, copier paper, office supplies and break room supplies weekly. Monitor and call for service when needed on Dell Medical School copiers. Install toner cartridges in copiers as needed. Accept catering orders for events within Dell Medical School facilities.Provide support to Dell Medical Facilities by composing and preparing correspondence and documents as directed by Dell Med Facilities staff. Monitor Dell Med Facilities email inbox. Respond to inquiries as needed or forward to appropriate Dell Med Facilities Team member.Maintain and handle confidential information.Other related duties as assigned.