Job Information
Apple Facilities Team Coordinator in Austin, Texas
Facilities Team Coordinator
Austin,Texas,United States
Corporate Functions
In RE&D, we donʼt sit back and let things happen, we make things happen, and we do this in service to all Apple employees and customers. Our team is a diverse and forward-thinking group that manages Appleʼs workplaces and workplace services. We develop and run Appleʼs global real estate portfolio, lead all related capital construction projects, provide outstanding facilities and site services, develop and lead sustainability initiatives to reduce the environmental impact of all Apple facilities, including commute and renewable energy programs, and do everything we can to ensure the health and safety of all Apple personnel, facilities, and customers in our facilities around the world. We are seeking a motivated, collaborative professional to join our team with an extraordinary customer service focus. You will have the ability to interact with Apple business functional and customers at all levels in your day to day work.
Description
The Furniture Team Move Coordinator will be a highly-motivated professional who enjoys both general administrative tasks as well as operational and project management activities. This individual will concentrate on move project-focused initiatives, inventory, maintenance of Standard Operating Procedures (SOPs), vendor and IC account management, secure access requests, regulatory record-keeping, and assist with other tasks as assigned. They will be responsible for providing comprehensive support to the Facilities Team, playing a crucial role in fostering a streamlined and well-organized work environment for our teams. - Possesses exceptional verbal and written communication skills, effectively conveying ideas and information in a clear and concise manner. - Extremely responsive, detailed oriented, and upbeat with strong organizational skills. - Ability to multi-task and prioritize in a changing, high-growth environment. - Must be comfortable interfacing with all levels of the organization and working cross-functionally on a variety of tasks and Facilities projects. - Skilled in developing and maintaining excellent working relationships with internal teams, customers, and business units. - Manages time efficiently, demonstrates ability to multi-task, and adapts swiftly to shifting priorities and circumstances. - Thinks critically and creatively about how to regularly improve processes and operations. - Proficiently skilled in working with, iOS, macOS, iWork (Numbers, Keynote, Pages), Composer, Tableau, Box, and MS Office. - Ability to create clear and concise reports and documentation with a focus on accuracy and thoroughness.
Minimum Qualifications
Bachelor’s Degree in a relevant field is preferred, or 5 years of relevant work experience.
3 - 5 year of hands-on experience working in a fast-paced multi-facility environment with a focus on operations, project management, and administrative services.
Experience in Tririga, Excel and Keynote is a must.
Key Qualifications
Preferred Qualifications
Coordinate and lead various customer and secure move project-focused initiatives, collaborating with cross-functional teams to ensure seamless execution, tracking progress, and reporting outcomes.
Manage the end-to-end process of departmental supply ordering, from identifying needs to tracking inventory levels, ensuring timely restocking, and optimizing cost-effectiveness.
Maintain Standard Operating Procedures (SOPs) for all groups within Facilities, fostering consistency and compliance with established protocols. Regularly update and maintain organization charts, reflecting changes in staffing, reporting structures, and other relevant information.
Implement and maintain a robust documentation system, organizing essential records and ensuring standardization.
Streamline and manage bulk updates for vendor accounts, overseeing access extensions and ensuring that vendor relationships align with organizational requirements and standards.
Provide comprehensive support for onboarding and off-boarding processes, ensuring a smooth transition for new team members and efficient off-boarding for departing employees.
Process secure access change requests, adhering to protocols and ensuring access privileges align with Facilities team requirements.
Support regulatory compliance by managing and organizing site-specific records, ensuring that documentation is up-to-date and readily available for audits and inspections. Assist with the execution of building audits, providing necessary documentation and support to ensure compliance.
Education & Experience
Additional Requirements
- Apple is an equal opportunity employer that is committed to inclusion and diversity. We take affirmative action to ensure equal opportunity for all applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, Veteran status, or other legally protected characteristics.Learn more about your EEO rights as an applicant. (https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf)
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Apple is an equal opportunity employer that is committed to inclusion and diversity. We take affirmative action to ensure equal opportunity for all applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, Veteran status, or other legally protected characteristics. Learn more about your EEO rights as an applicant (Opens in a new window) .
Apple will not discriminate or retaliate against applicants who inquire about, disclose, or discuss their compensation or that of other applicants. United States Department of Labor. Learn more (Opens in a new window) .
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