Campus Pride Jobs

Manage a complex schedule for the Chief of the Division of Vascular Surgery with fluid reprioritizations that will often require independent decision-making. Schedule appointments and meetings, coordinate resources and assemble appropriate reference and back-up material for all meetings. Provide scheduling and calendaring support to a total of seven vascular faculty (this number includes Chair).Provide oversight for flow of communication; monitor calls and e-mails in real time; ensure the fast-paced office environment is organized and that all critical areas are covered; plan for contingencies and anticipate potential problems.Liaise with administrative and clinical partners within Dell Medical School, UT Austin, Ascension Seton hospitals, Ascension Seton Executive Leadership, and other community stakeholders. Work collaboratively with other staff of the Department of Surgery and Perioperative Care, Dell Medical School and across the University of Texas at Austin campus to provide counsel on administrative matters or decisions affecting interdepartmental relationships. Coordinate travel arrangements for the Chair, faculty members, candidates, and other visitors. Develop itineraries, book flights, handle car service arrangements, reserve meeting facilities, hotel arrangements, and other necessary arrangements. Manage and process reimbursements. Manage office projects using tasks lists, including creating, designing, and implementing processes and procedures utilizing current technology. Identify and advance the use of tools and processes to help the division organize and provide continuous improvement for day-to-day operations, faculty and staff recruitment, events, and engagements.Manage the coordination and execution of multiple high-level faculty and staff searches in partnership with external partners and internal collaboratorsCoordinate functions and events on and off the University campus, including securing venues and associated coordination (e.g., catering, audiovisual support), developing invitations and promotional material, and tracking attendance.Assist with creating and managing organizational systems, onboarding materials, departmental policies, presentations, and other documents.Compose and prepare memos, correspondence, reports, meeting agendas, and notes. Assist with follow-up materials as requested. Maintain well-organized physical and electronic copies of documents for office files.Support key initiatives by providing background research and supporting project management for new activities.Other duties as assigned