Job Information
UNIVERSITY OF TEXAS AT AUSTIN Administrative Manager in Austin, Texas
Financial ProcessingSubmit and process all required documentation related to travel, entertainment, purchasing, honorariums, scholarships, wire transfers, and all other payments for the School of Civic Leadership, utilizing DEFINE and FRMS. Will be a ProCard holder and assist in Citibank reconciliation.Answer related staff, faculty, and visitor questions; stay abreast of University policies and procedures and assist with interpretation and implementation. Assist the Assistant Dean for Business Affairs in creating school-wide policies, procedures and training.Serve as liaison with University Accounting, Purchasing, Accounts Payable, Travel Management, and other related entities. May process high volumes of documents within tight deadlines.Business Contract ManagementProcess and manage business contract submissions, ensuring accurate, timely, and efficient processing while maintaining effective communication with all involved parties. Process submission in Contracts+ and bring issues to the attention of the Assistant Dean for Business Affairs.Building ManagementServe as the building manager complete work order requests, assist with inventory, give building access privileges, oversee artwork, open mail and distribute packages as needed.?Technology Purchasing and AssistanceOrder computer and technology purchases, serve as LAITS liaison and assist staffEvent and Meeting CoordinationSupport the coordination of events and meetings for the School of Civic Leadership and Civitas Institute, including managing facilities services, and processing payments associated with these events.Additional Duties?Perform other related administrative duties as assigned to support School of Civic Leadership and Civitas Institutes operations and administration.