Job Information
UNIVERSITY OF TEXAS AT AUSTIN Administrative Manager, Office of Faculty Academic Affairs, Dell Medical School in Austin, Texas
Develop and execute faculty academic affairs project plans in partnership with the Assistant Director and APT Program Manager, including project life cycle, budget, resource requirements, change management processes, risk management, key milestones, evaluation procedures, communication, and deliverables.Coordinate, develop, direct, and evaluate all projects across the department to align project timelines, execute departmental priorities, and provide progress reports on departmental activity.Manage and execute departmental communication schedules that include updating faculty contact lists, faculty development program cohorts, the monthly OFAA newsletter, departmental leadership contact lists, as well as appointment, promotion, tenure, and related process timelines.Respond to internal and external Dell Med faculty data requests, including data entry and report generation.Create visual aids and guidance documents to support department chairs and faculty decision-making regarding faculty promotion, appointment, evaluation, and development.At the direction of the APT Program Manager, manage and document annual Dell Med faculty promotion and evaluation processes at the departmental, decanal, and central leadership levels for reporting to college and university leadership. Provide administrative support as needed to advance relevant processes.Coordinate decision-making and process implementation to address ongoing list of procedural changes related to appointment, promotion and tenure processes, policy decisions, and action items.Manage project implementation including addressing emergent issues and proactively mitigating project risks with an emphasis on time schedule control to ensure all tasks are completed within established timelines and in alignment with related financial and administrative functions.Observe and analyze existing faculty academic employment processes and work with stakeholders to determine and implement new models. Assist in the development of data collection and measurement tools to gather relevant information.Design and implement automated internal workflows where possible that reduce departmental administrative overhead and track departmental processes.Coordinate logistics for meetings and project groups, develop agendas, and capture meeting minutes.Other related duties as assigned.