Job Information
UNIVERSITY OF TEXAS AT AUSTIN Administrative Associate in Austin, Texas
Responsible for many complex office decisions in a small department, with little direction, and for supplying financial and other factual information from a variety of sources. Develops, schedules and plans work assignments. Assigns tasks and evaluates job progress. Issues section rules. Reads and answers correspondence. Conducts personal interviews without referring to the administrator. Dictates memoranda, checks reports or manuscripts for accuracy, edits speech drafts, and proofreads out-going correspondence. Gathers or supervises the compilation of information from a number of sources. Refers pertinent information to the administrator. Coordinates work with other campus departments. May review statistics, drafts annual reports, and prepares charts, graphs, and administrative reports, as required.Maintain accounts payable processing including processing of invoices, pro-cards, and reimbursements, (VP1s, VP2s, VP7s, VPEs). VT6 Correction documents; Account transfers (FRMS); Official Occasional Expense Reports (OOEF).Create and maintain Excel spreadsheets for (budget planning and monitoring) endowments, program grants, events, individual research accounts, faculty travel grants, professional development grants; Purchase Orders - UT Market (Buyer Todays Business Solutions, Campus Computer store).Travel coordination - including processing of RTAs prior to travel, advising travelers on travel policies and reimbursement requirements as needed, arranging flight and hotel reservations as needed, and processing travel reimbursement vouchers and honorarium payments; SS1 processing of undergraduate scholarship awards; Department inventory; Wire transfers.Back-up receptionist.Performs related duties as required. ?