Job Information
UNIVERSITY OF TEXAS AT AUSTIN Administrative Associate for Executive Education in Austin, Texas
Provide administrative and logistical support of Center programs, faculty, staff, program participants and organizational clients. Attend events to perform duties as assigned. Prepare electronic and paper documents for travel, official occasions, purchase of goods and services.Plan and coordinate training schedules with other office staff, external trainers, and with other departments. This includes making travel reservations and preparing RTA, OOEFs, etc.Assist with coordination of program speakers, training materials, and travel for staff and speakers, including packing and placing of all training materials, preparing training materials, etc.Review general GCMD emails and route to appropriate staff for action; Maintain professional contacts; Under direction of the Program Coordinator, serve as back up to administrative staff and aid with special events and meetings.Schedule and coordinate use of conference rooms; order and maintain supplies for Center programs and special services, ensure all equipment is in working order and ready for use for professional development services, copying functions and meeting rooms. Distribute mail and track correspondence.Under direction of the Director/Program Coordinator, work with suppliers, hotels, speakers and catering departments to negotiate contracts for Center programs. Maintain ledger of accounts, deposits and expenditures for areas of responsibility.Work within the CRM to assist Program Coordinator with invoicing, reconciliation, trainee correspondence, etc.Other related functions as assigned.