Job Information
TEXAS STATE BOARD OF DENTAL Administrative Assistant (Admin Assistant) in Austin, Texas
Position: Administrative Assistant II or III Salary:
Division: Licensing/Anesthesia $3,250 to 3,765.00 per month
($39,000 - $45,180 annually)Classification Number: Posting Date:
0152 or 0154 November 15, 2024
Group:
A11 or A13
Listing Number: Closing Date:
504-25-005 Until Filled
FLSA Status:
Non-Exempt
Contact:
Human Resources at HR@tsbde.texas.gov
GENERAL DESCRIPTION OF DUTIES:
This job description is not an employment agreement or a contract. Management has the exclusive right to alter this job posting or job description at any time without notice.
The Texas State Board of Dental Examiners (TSBDE) is the state agency that regulates the practice of dentistry in Texas. The agency currently is authorized to employ 59 FTEs and has 11 board members. Because the TSBDE is a small agency, all employees must exhibit a spirit of teamwork and cooperation and be willing to assist in any agency work activities as necessary.
The Administrative Assistant will perform complex (journey-level) administrative support and technical program assistance work. Work involves answering and phone calls, emails, scanning and storing files, maintain filing systems, and perform internal administrative support work for the Licensing division. Must be a dependable, reliable, team oriented, self-motivated individual who has the ability to adapt to change.
Works under general supervision with moderate latitude for the use of initiative and independent judgment.
EXAMPLES OF WORK PERFORMED:
- Responds to inquiries by telephone, by email, or by mail according to agency rules, laws, policies, and procedures.
- Maintain department logs, files, and reports.
- Will be responsible for responding to division email.
- Must be able to prepare, interpret, and disseminate information concerning agency programs and procedures.
- Assists walk-ins with agency questions.
- Scan, upload, and store documents in a digital format.
- Provides forms and anesthesia information to visitors and forwards completed forms to proper staff.
- Data entry.
- Assists in maintaining department policies and procedures.
- Performs related work as assigned.
MINIMUM QUALIFICATION REQUIREMENTS:
Graduation from a standard senior high school or equivalent is required. At least two years of customer service, clerical, administrative support experience is preferred. Dental knowledge preferred. 40 WPM, Texas Workforce Commission (TWC) typing test is required. Successful candidate be approved by the Texas Departme