Job Information
UNIVERSITY OF TEXAS AT AUSTIN Accounts Payable/Travel Coordinator in Austin, Texas
Processing the daily operations of all accounts payable, (including invoices, visa fees, pro-cards, eShip Global), Process non-employee payments and reimbursements. Approve and audit documents created by staff related to procurement, reimbursements, payments, etc. Create electronic documents in these areas if needed.Troubleshoot and research payments and missing documentation. Review vendor statements to ensure accuracy. Contact faculty, staff, and students to locate missing packing slips and to verify that all ordered materials have been received prior to processing payments. Clear encumbrances on accounts when needed.Coordinate departmental travel, including processing of RTAs prior to travel, advising travelers on travel policies and reimbursement requirements as needed, arranging flight and hotel reservations as needed, and processing travel reimbursement vouchers and honorarium payments.Coordinate rental car requests and arrange direct billing.Coordinate/reconcile all departmental cash advances.Coordinate restricted region requests for faculty, research staff, and graduate students.Interpret and apply relevant rules, regulations and policies to ensure university policies are met.Provide consistent, timely and reliable communication to clients via email or other methods regarding status of approvals, returns and process changes.Support other Department Administrative Office staff by assisting with various projects.Other related functions as assigned.