Job Information
UNIVERSITY OF TEXAS AT AUSTIN Accounting Associate in Austin, Texas
Prepare encumbrance, payments, correction vouchers, and funding via DEFINE/WEB. Verification of all information required. Accuracy is a must regarding object codes, amounts, accounts, and vendor setup.Coordinate, create, update, and verify supporting documentation/data spreadsheets/tracking log/records for project management files and accurately maintain files on all projects. Provide consistent, timely, and reliable communication via e-mail or other medium to project managers regarding status of projects such as funding, billing exception errors, and project close-out statements. Post project funding and/or cost information to FAMIS that is not downloaded from DEFINE to FAMIS immediately after processing electronic vouchers to ensure prompt and accurate billings to clients. Accuracy is a must regarding amount, reference number, work order number, account, etc. Perform final reconciliation and project close out after 60 days of the project being placed in ACCOUNTING status. Reconcile accounts, lapse funds, close projects and provide a final financial statement as projects are completed. Return unused funds back to the original funding sources for future project use. Apply applicable rules, regulations and policies to ensure financial transactions are consistent with university policies and communicate with architects, engineers, directors, department heads, and deans regarding construction projects. Attend meetings as the Department liaison to provide accounting expertise or to assist and answer any financial related questions. Act as backup for co-workers.Other related duties as assigned.