Job Information
University of Colorado Program Coordinator & Chief Support in Aurora, Colorado
Program Coordinator & Chief Support - 32591 University Staff
Description
University of Colorado Anschutz Medical Campus
Department: Department of Surgery
Job Title: Program Coordinator & Chief Support (Entry -Senior Professional)
Position #00819957 – Requisition #32591
Job Summary:
General Operations Management
Act as a first point-of-contact for the Division of Surgical Oncology including the answering and directing of incoming calls and walk-in customers
Composes official communications to the Department on behalf of the Chair and Director. Communications could include policy changes, general messages from the Chair, and will require excellent communication skills and a high level of polish and attention to detail.
Coordinate and schedule international travel arrangements for the Division Chief of Surgical Oncology. They will be responsible for managing complex itineraries and ensure compliance with travel policies.
Accounting and Finance Support
Supports faculty and the DAD with reimbursement and expense reports on the behalf of faculty and staff as well as advises and informs of appropriate processes and policies related to procurement and financial transactions.
Responsible for procurement of goods and services for the division and reconcile credit card and division expenses.
Responsible for reimbursements of travel, hotels, transportation, conferences, licenses, or classes.
Program Coordination
Provide day-to-day program support to the Division Chief of Surgical Oncology including but not limited to calendar management, travel, reimbursement, official functions, licensing and credentials, faculty meetings.
Supports the Division Administrative Director (DAD) with administrative duties including but not limited to calendar management of multiple physicians, event coordinating, reserving space, placing catering orders, and taking attendance/meeting minutes.
Work Location:
Onsite
Why Join Us:
Diversity and Equity:
Qualifications:
Minimum Qualifications
Entry Professional:
- A bachelor's degree from an accredited institution in business, business administration, social sciences, healthcare administration, or a directly related field.
Intermediate Professional:
A bachelor's degree from an accredited institution in business, business administration, social sciences, healthcare administration, or a directly related field.
1 year of experience providing high-level business operations support.
Senior Professional:
A bachelor's degree from an accredited institution in business, business administration, social sciences, healthcare administration, or a directly related field.
2 years of experience providing high-level business operations support.
Experience may be substituted for education on a year for year basis.
Preferred Qualifications
Experience providing executive-level administrative support.
Experience with travel coordination with a focus on international travel.
Experience in an academic and/or healthcare environment.
Familiarity with CU Systems (e.g., Marketplace, Concur, etc.).
Knowledge of CU Medicine, UCH and/or University of Colorado Denver policies, rules and regulations, and administrative structure.
Competencies
Ability to communicate effectively, both in writing and orally.
Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
Outstanding customer service skills.
Demonstrated commitment and leadership ability to advance diversity and inclusion.
Excellent time-management and organizational skills with the ability to prioritize tasks, work independently and under tight deadlines.
Autonomous decision-making and problem-solving skills with limited time and resources.
Flexibility and adaptability to changing situations, workloads, and demands.
Superb attention to detail and accuracy.
How to Apply:
Screening of Applications Begins:
April 22.
Anticipated Pay Range:
or hiring range
Entry: $48,494-$61,685
Intermediate: $52,773-$67,128
Senior: $57,052-$72,570
or hiring range
ADA Statement:
Background Check Statement:
Vaccination Statement:
Job Category
Primary Location
Schedule
Posting Date
Unposting Date
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The Department of Surgery (DOS) Division of Surgical Oncology is seeking a Business Services Professional (BSP) to provide high-level, independently functioning support of business processes and functions of the Office of the Chief of the Division of Surgical Oncology and its faculty. The Business Services professional manages calendar, operational, fiscal, and educational tasks in an independent manner with discretion, and interacts with both internal and external stakeholders as well as hospital partners. The Business services Professional in the Division of Surgical Oncology will join the administrative team and will work both independently and in collaboration with faculty and program leadership. This role is responsible for providing administrative and technical support (i.e., scheduling, academics, onboarding and continuing education) to the Division Chief of Surgical Oncology. This position will be responsible for independently organizing, implementing, and supervising the Division Chief of Surgical Oncology. schedule and all administrative operations. This position will oversee the functionality of daily business tasks and requires considerable organization, focus, analytical and technical skills.
this role is expected to work onsite and is located in Aurora, CO. This can move to hybrid, 1 – 2 days a week once trained.
The University of Colorado offers a comprehensive benefits package that includes health insurance, life insurance, retirement plans, tuition benefits, ECO pass, paid time off – vacation, sick, and holidays and more. To see what benefits are available, please visit: https://www.cu.edu/employee-services/benefits-wellness (https://apptrkr.com/get_redirect.php?id=5150493&targetURL=https://www.cu.edu/employee-services/benefits-wellness) .
The University of Colorado Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities, persons within the LGBTQ+ community and all veterans. The University of Colorado is committed to diversity and equality in education and employment.
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For full consideration, please submit the following document(s): 1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position 2. Curriculum vitae / Resume 3. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address Questions should be directed to: Natalie Deschaine at Natalie.Deschaine@cuanschutz.edu (https://apptrkr.com/get_redirect.php?id=5150493&targetURL=Natalie.Deschaine@cuanschutz.edu)
Applications will be accepted until finalists are identified, but preference will be given to complete applications received by Those who do not apply by this date may or may not be considered.
The starting salary range () for this position has been established as The above salary range () represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level. Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line. Total Compensation Calculator: http://www.cu.edu/node/153125 (https://apptrkr.com/get_redirect.php?id=5150493&targetURL=http://www.cu.edu/node/153125)
The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu (https://apptrkr.com/get_redirect.php?id=5150493&targetURL=hr.adacoordinator@cuanschutz.edu) .
The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.
CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases (https://apptrkr.com/get_redirect.php?id=5150493&targetURL=https://www.cdc.gov/vaccines/schedules/downloads/adult/adult-combined-schedule.pdf) . If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program (https://apptrkr.com/get_redirect.php?id=5150493&targetURL=https://research.cuanschutz.edu/ehs/home/divisions/occupational-health/oh-enrollment) .
Application Materials Required: Cover Letter, Resume/CV, List of References : Business Services : Aurora Department: U0001 -- Anschutz Med Campus or Denver - 20318 - SOM-SRG-GI Clinical : Full-time : Apr 2, 2024 : Ongoing Posting Contact Name: Natalie Deschaine Posting Contact Email: Natalie.Deschaine@cuanschutz.edu (https://apptrkr.com/get_redirect.php?id=5150493&targetURL=Natalie.Deschaine@cuanschutz.edu) Position Number: 00819957jeid-28c1f2ffe179dc43b7fe9c896eb911cb
The University of Colorado does not discriminate on the basis of race, color, national origin, sex, age, pregnancy, disability, creed, religion, sexual orientation, gender identity, gender expression, veteran status, political affiliation, or political philosophy. All qualified individuals are encouraged to apply.