Campus Pride Jobs

Summary The incumbent functions as the Administrative Officer for the Strategic Planning and Development Service for VA Eastern Colorado Health Care System (VA ECHCS) and reports directly to the Chief of Strategic Planning and Development. The incumbent performs a variety of duties in a constantly evolving, complex and diverse health care system which provides services across a vast geographic catchment area. Responsibilities Administrative and Resource Management (80%) Incumbent is responsible for assisting in position management, requesting funding for the filling of vacant positions, and the establishment of new positions. Coordinates personnel actions for all employees in the service, maintains personnel-related records, tracks competencies, writes position descriptions or functional statements, provides human resource advisory services to other managers/supervisors, and handles matters involving recruitment, promotion, awards, position classification, training, as appropriate. The incumbent prepares resource requests, recruitment postings, and other aspects of employee recruitment and selection of candidates for administrative and clinical positions for all sections within the Strategic Planning and Development Service primarily and the secondarily the Office of the Director. The incumbent is responsible for ensuring employee personnel folders and the service organizational chart are up to date. Incumbent analyzes and prepares business plan and budget submissions, monitors fund control point usage, and transacts personnel and space changes as directed. Maintains awareness of and information about the overall status of financial resources to react to changing situations with timely recommendations. The incumbent implements fiscal management for all sections within Strategic Planning and Development. Identifies best approaches to deliver effective, efficient service internal and external customers. Serves as a liaison between the service and the Managerial Cost Accounting personnel to ensure proper accounting of resources through labor mapping of service employees. Project Management (20%) Participates in special information flow studies, analyses, presentations and briefings, as assigned. Supports analytical studies on operational processes, issue topics, or related special projects. When tasked with this type of project, serves as the responsible contact for leading these projects from initiation to completion and may be required to present the results to the Chief of Strategic Planning and Development. Develops position papers and decision documents representing the position of the service on a variety of complex and sensitive issues. Plans and coordinates a variety of administrative and customer service functions that increase the efficiency and effectiveness of the Strategic Planning and Development Service primarily and secondarily the Office of the Director. Performs other duties as assigned. Work Schedule: 0730-1630, Monday-Friday Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Administrative Officer/PD127040 Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized PCS Appraised Value Offer (AVO): Not Authorized Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 You may be required to serve a probationary period Subject to background/security investigation Selected applicants will be required to complete an online onboarding process Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See "Additional Information" below for details. Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 01/27/2025. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-12 position you must have served 52 weeks at the GS-11. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience GS-12: You must have one year of specialized experience equivalent to at least the next lower grade GS-11 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Prepares resource requests, recruitment postings, all aspects of employee recruitment and selection for admin and clinical positions; Requires an extensive knowledge of the complex functions of all services internal to the Health Care System as well services interconnected to external stakeholders and their relationship to Strategic Planning and Development; Analyzes and prepares business plan and budget submissions, monitors fund control point usage, and transacts personnel and space changes; Uses and manages automated data processing systems (Space leaf portal management and use for requests for other services, ADPAC requests and duties), (MAXIMO requests); Communicates between multiple federal entities and all levels of employees at all levels of the Health Care System; Supports Activation Manager in clinic activations as well as management of space for ECHCS; Administrative management that involves providing guidance and coaching, effecting negotiations, conflict resolution, planning, developing, coordinating and implementing policies and procedures. You will be rated on the following Competencies for this position: Administration and Management Analytical Thinking Client Engagement/Change Management Customer Service Financial Management Personnel and Human Resources Process Control Project Management Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: Work is mainly sedentary. Travel is necessary. There may be some walking, standing, bending, carrying/traveling with items such as books and portable laptop. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Education There is no educational substitution at this grade level. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/. Additional Information Receiving Service Credit or Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. Selected applicants may qualify for credit toward annual leave accrual, based on prior work experience or military service experience. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed. This job opportunity announcement may be used to fill additional vacancies. Pursuant to VHA Directive 1193.01, VHA health care personnel (HCP) are required to be fully vaccinated against COVID-19 subject to such accommodations as required by law (i.e., medical, religious or pregnancy). VHA HCPs do not include remote workers who only infrequently enter VHA locations. If selected, you will be required to be fully vaccinated against COVID-19 and submit documentation of proof of vaccination before your start date. The agency will provide additional information regarding what information or documentation will be needed and how you can request a legally required accommodation from this requirement using the reasonable accommodation process. If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement. Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act.