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Ohio University ESP Financial Coordinator in Athens, Ohio

Job Description:

This is a grant-funded position and will work on a fiscal team responsible for the management of all financial transactions at the Voinovich School of Leadership and Public Affairs.

This position is responsible for completing daily financial transactions, maintaining financial records, and preparing and submitting financial reports for the State of Ohio grant funded TechGROWTH Ohio (TGO) programs, the Entrepreneurial Services Program (ESP), and the Pre-Seed Fund. The ESP and Pre-Seed Funding awards constitute the multi-million dollar TGO Program, a high visibility project with the goal of creating sustainable and scalable business ventures for tech-based organizations with the potential for accessing equity funding. This position will work with the TGO leadership and staff, Voinovich School Administrative and Finance Team, Ohio University Grants and Contracts Accounting staff, as well as a variety of outside consultants and service providers to carry out program responsibilities. The financial transactions will involve activities such as tracking staff work hours, payroll, and travel, paying sub-contractors and consultant invoices, managing consultant purchase orders for services, paying for supplies and other materials needed to fulfill the grant program plus tracking and managing overall budgets and cost share requirements of the awards.

Duties include:

  1. Collaborate with TechGROWTH Ohio staff and granting agency to manage the fiscal responsibilities of each TechGROWTH Ohio grant/award; analyze, prepare, and verify all required financial reports, including cost share reports, and the non-profit affiliated entity TechGROWTH Ohio Fund financial statements required to be submitted to Grants & Contracts Accounting Office, external funding agencies, University Board of Trustees, and the Fund Board of Trustees.

  2. Perform fiscal responsibilities which include preparing proposal budgets, monitoring budgets through Oracle/OBI, account analysis, account reconciliations, and expenditure tracking for TechGROWTH grants/awards. Review the accounts for compliance and budgetary issues. Ensure that University policy, sponsor guidelines and accounting standards are met. Establish and approve accounting entries, payroll corrections, and billing authorizations using the University’s financial management system as well as GVS internal accounting system, in order to identify and resolve complex accounting and financial discrepancies.

  3. Process and/or review Concur reports and BobcatBuy transactions for TechGROWTH and GVS staff ensuring expenditures are appropriately charged to correct accounts dependent upon grant restrictions and authorized expenditures. Create BobcatBuy orders for staff including but not limited to consulting contracts, office supplies, etc. Create Concur travel reports, expense reports, and other reimbursements for faculty, staff, and students. Must be able to interpret financial information in award documents, grant budget, and expenditures. Assist customers with highly complex questions, paperwork, and requirements related to financial and business activities such as independent consulting and contracting agreement documents including scopes or work, terms, and tax forms to generate purchase orders. Position has broad authority in reviewing and approving expenditures, tracking subcontract and contract deliverables, and assisting with metrics reporting. 4. Perform other duties as assigned, including monitoring budgets through FMS, account analysis, account reconciliations, and expenditure tracking for GVS operating, grants, foundation, designated income, and appropriation accounts. Review the accounts for compliance and budgetary issues. Ensure that University policy, sponsor guidelines and accounting standards are met. Establish and approve accounting entries, payroll corrections, and billing authorizations using the University’s financial management system as well as GVS internal accounting system.

Minimum Qualifications:

Graduation from an accredited college or university with at least a Bachelor’s Degree in Finance, business, accounting, or any bachelor’s degree plus at least three (3) years of grant fiscal management experience.

Reliable access to high speed Internet access at residence is also required.

Preferred Qualifications:

Graduation from an accredited college or university with a Master’s Degree in Finance, business, accounting or other degree plus at least three (3) years or more of grant fiscal management experience.

CPA license preferred.

Planning Unit: Voinovich School of Leadership and Public Affairs

Department: Voinovich Schl of Leadership & Public Affairs

Applicants may contact this person if they have questions about this position: Gregg Oakley oakleyg@ohio.edu

Employment Type: full-time regular

Advertised Salary:

Commensurate with credentials. Employees also enjoy a generous benefits package which includes health benefits, paid time off, and educational benefits for employees and eligible dependents.

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