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Job Description:

This is an individual Contributor role. Persons hired for this position will be responsible for checking and approving the travel expense report and handle credit card administration tasks with reference to the Global T&E policy, a country’s travel expense policy and credit card policy. Currently, 3M is deploying ERP (SAP) to the subsidiaries and you would be requested to work in both SAP countries and Legacy system countries during transition period. The position will report to the Global Travel & Expense lead, and work as a liaison with countries and primary contact from our internal client on subject matter.

Main Responsibilities

• Check and approve medium to complex the travel expense pending exception from Concur in accordance with the travel expense policy of the country.

• Primary contact point from employees in terms of basic and simple inquiries for travel expense reimbursement.

• Follow up with employees on failed expense payment, potential duplicate expense claims and multiple expense reports.

• Responsible for completeness, accuracy and timeliness of expense report check, and follow up issues

• Ensure the performance meets KPIs and continuously improve productivity and service quality

• Act as Secondary Corporate Credit Card Administrator on behalf of all countries in scope

• Conduct Airfare Reconciliation

• Conduct weekly posting validation and provide weekly report.

• Ensure compliance to 3M Financial Standard, SOX and other regulations

• Engage in ad-hoc activities such as internal/external audit, tax audit, etc

• Participate in the projects and T&E related deployments

Requirements

• 1-2 years of University.

• Experience in Concur Travel Expense Report related work – minimum of 1 year

• Working knowledge of SAP

• Working knowledge of Microsoft Excel

• Highly client service and quality-oriented mindset

• Fluent English

• Portuguese Intermediate level

Preferred Qualifications

• Financial accounting and internal control knowledge

• Experience in Shared Service Center for multi-national corporation

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