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Administrative Assistant Senior

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How to Apply

A cover letter and resume are important submissions for the hiring team to get a sense of your experience. In the cover letter, in two pages or less, please let us know how this role aligns with your career aspirations and skill set. Submit both a cover letter and resume as one file (because of system limitations).

Summary

The Equity, Civil Rights, and Title IX office is seeking a candidate for the position of Administrative Assistant. Candidates for this position must have the knowledge, skills, abilities and experience needed to provide highly responsible and effective support in a leadership setting. Key skills include: accuracy and attention to detail, ability to input reports into a robust database and produce statistical reports, excellent customer service and diplomacy and the ability to handle sensitive matters in a discreet manner. The successful candidate will be working in a fast-paced environment with ever-changing priorities and must be adaptable, able to work under pressure to meet deadlines, and able to develop relationships across the campus as needed to support a collaborative environment. The position reports to the ECRT Intake and Support Team.The Equity, Civil Rights, and Title IX office is seeking a candidate for the position of Administrative Assistant. Candidates for this position must have the knowledge, skills, abilities and experience needed to provide highly responsible and effective support in a leadership setting. Key skills include: accuracy and attention to detail, ability to input reports into a robust database and produce statistical reports, excellent customer service and diplomacy and the ability to handle sensitive matters in a discreet manner. The successful candidate will be working in a fast-paced environment with ever-changing priorities and must be adaptable, able to work under pressure to meet deadlines, and able to develop relationships across the campus as needed to support a collaborative environment. The position reports to the ECRT Intake and Support Team.

Responsibilities*

Percentage: 90%

• Providing support and collaboration on data management system;

• Logging and assigning matters;

• Producing scheduled and ad hoc reports with qualitative and/or quantitative analysis for stakeholders;

• Providing assistance and support to ECRT staff;

• Auditing cases for closure;

• Assisting with creating and maintaining procedural documentation for ECRT's database;

• Assisting with data on various audit reports;

• Review and update data team email and response templates.

• Conducting internal background checks;

• Providing support to internal staff, including data entry when needed;

• Assisting with logging phone calls, inquiries, and any correspondence ECRT receives;

• Tracking professional development for ECRT;

Percentage: 10%

• Provides outreach and training to campus and community partners to educate about the ECRT office and these types of matters.

• Assists with events hosted by the ECRT Team.

• General office Support.

• Other duties as assigned.

Required Qualifications*

• Bachelor's degree or an equivalent combination of education and experience. At least three years of progressively responsible secretarial/ administrative experience and demonstrated ability to work effectively with staff, faculty, students and external parties from diverse backgrounds, preferably in a higher education setting.

• Must be able to take direction from several different people and have proven ability to prioritize tasks with conflicting deadlines, handle frequent interruptions and meet deadlines.

• Must have excellent organization skills, accuracy and attention to detail.

• Demonstrated ability to set priorities and balance multiple projects with high-level accuracy in a deadline driven, fast-paced environment while providing high quality customer service, as well as work independently.

• Excellent oral and written communication skills and demonstrated editing, proofing and writing experience. Ability to write clear and concise correspondence; ability to interact effectively with various stakeholders.

Desired Qualifications*

• Knowledge of University business and operations.

• Considerable experience handling sensitive and confidential information.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.

Job Detail

Job Opening ID

248291

Working Title

Administrative Assistant Senior

Job Title

Administrative Assistant Sr

Work Location

Ann Arbor Campus

Ann Arbor, MI

Full/Part Time

Full-Time

Regular/Temporary

Regular

FLSA Status

Nonexempt

Organizational Group

President Office

Department

Intake and Support

Posting Begin/End Date

4/25/2024 - 5/09/2024

Career Interest

Administration

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